Executive Assistant, People Partner

Former Title: Administrative Manager
• Provided support to DEI&B team and People & Operations team to track and execute social engagement and organize org-wide. events to contribute to growth.
• Managed projects and initiatives for recruiting operations including sourcing, tracking, scheduling, onboarding, and training and development.
• Developed presentations and material to outline internal talent and people metrics.
• Managed candidate lifecycle in Greenhouse from talent coordination to onboarding.
• Supported execution of DEI&B including speaker series, multi-cultural celebrations, workshops, ERGs.
• Served as a back-up to technology team for off-boarding & onboarding as well as inventory management and provided high-quality administrative support to CAO and served as back-up to Co-presidents.

• Provide support to three managing directors and their respective teams of over 100 employees, spread across 4 continents
• Perform calendar management, including the complex coordination of meetings and video conferences with multiple participants across global time zones
• Organize and handle logistics for internal and external meetings, including team events, training, Town Halls and team off-sites
• Arrange and oversee domestic and international travel (flights, hotels, cars, visas if required)
• Process expense reports for supported staff
• Train new hires in administrative roles
• Liaise with product teams and project managers to meet production deadlines and assist with content creation for presentations

*Acquired by BlackRock
• Liaised with New York, Boston, San Francisco and Montreal offices on all office operational needs totaling in nearly 400 employees
• Collaborated with building management to help maintain building codes
• Assisted with onboarding as well as accounting and HR support during acquisition
• Provided administrative support to senior leaders
• Collaborated events and timelines for multi-unit international branches
• Managed all office supply purchasing
• Scheduled, arranged and maintained conference room calendars and coordinated appointments as needed
• Assisted with negotiations for company and client events including hotel accommodations, transportation, and related expenses.

• Completed daily, weekly and monthly reconciliations, along with research and follow through of unreconciled items, for assigned accounts for the fiscal year
• Identified potential financial irregularities
• Analyzed and recorded all appropriate debit and credit adjustments
• Adhered to established procedures for compliance and efficiency to reduce outstanding items and bank service charges
• Utilized Dimensions and Excel to appropriately record and reconcile transactions

• Recommended financial actions by analyzing accounting options
• Reconciled financial discrepancies by collecting and analyzing account information
• Prepared payroll & disbursed petty cash
• Charged expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries
• Kept up to date on local and federal accounting policies and regulations
• Maintained customer and employee confidence and protected operations by keeping financial information confidential
• Oversaw execution of events
• Maintained appropriate food and hygiene standards