Finance Assistant

• Invoicing: Creating and sending sales invoices and credit notes to customers
• Customer Reporting: Setting up new customers, entering and allocating customer payment
receipts and processing customer refunds
• Accounts Inbox: Monitoring the accounts inbox and attending to queries
• Credit Control: Chasing customers with outstanding invoices and collecting payments in a timely
manner.
• Phone Management: Answering and taking payments over the phone
• Reconciliation: Reconciling customer accounts and keeping up to dates with their payments
• Month End: Assisting the rest of finance team with month end operations
• Bank Reconciliation: Daily reconciliations of bank accounts on the IFS system.
• Stakeholders: Collaborating with cross-functional stakeholders to ensure business and customer
needs are being met
• Targets: Meet all the operational and financial performance targets and obligations, including
delivering on working capital KPIs
• Customers: Approving or rejecting blocked orders and assisting in negotiating payment plans
alongside account managers
• Reporting: Providing reporting for the Financial Control team, showing our debtors as well as
creating other reports needed for the team

Assisting customers with issues and making sure their needs are being met in a timely manner
• Making sure the day-to-day activities of the office are being run smoothly and keeping everything up
to date
• Assisting managers with their diaries and making sure they are set up for all meetings.
• Inputting data on excel for clients and managers.

• Cash Flow Forecasting: Management of cash flow weekly and monthly as well as future predictions of cash flow.
• Reporting: Weekly and monthly reporting of cash flow to Directors.
• Invoicing: Creating invoices manually and sending them out for payment.
• Credit Control: Making sure payments are received on time from agents.
• Sage: Control of invoice uploading onto Sage and closing accounts monthly for reporting.
• Aged Receivables: Making sure that Debtors are kept an eye on and retrieving payments in a timely
manner.
• Month End: Month end reporting on all accounts.
• Multi-Currency Transactions: Making payments in different currencies.

• Bookkeeping: Inputting data onto Excel as well as Xero and keeping their accounting records in compliance with regulations.
• Account Reconciliation: Account/Bank reconciliation using Xero for company Credit Cards and Company at the end of each month.
• Multi-Currency Transactions: Bank reconciliation of PayPal accounts in EUR, USD and GBP.
• Invoicing: Creating invoices manually and sending them out for payment.
• Affiliate/Publisher Payments: Checking publisher websites for payments in GBP, USD and Euro to be
reconciled on Xero.
• Budgeting: Creating budget spread sheets monthly and sending them out to department heads
• Fixed Asset Register: Keeping up to date on all the assets in the company, both new assets and all old
assets. Making sure that all are accounted for
• Credit Control: Making sure that all invoices are paid on time as well as chasing any late payments via
e-mail and telephone.
• Aged Receivables: Making sure that Debtors are kept an eye on and retrieving payments in a timely
manner.
• P11D’s and PSA: Preparation and Completion of PSA and P11D for HMRC.
• Cash Forecasting: Weekly/Monthly cash forecasting predictions.