Project Assistant

Supporting in day-to-day implementation, preparation, organization, and follow-up of project activities. Providing administrative, financial, and organizational support for project implementation. Organizing logistics for meetings, official journeys, and events, ensuring all administrative tasks are completed. Managing travel arrangements, including visas, accommodations, and reimbursements. Processing purchase orders, assisting in report preparation, and maintaining coordination with internal/external counterparts. Translating various legal and project-related documents. Monitoring budget, updating project expenses, and assisting in financial reporting.

Managed accounts under the supervision of the Account Manager, ensuring timely financial operations. Maintained account books (advances, salaries, per diems) and ensured advances were repaid within deadlines. Prepared cash orders, transfer forms, invoices, and receipts, adhering to Armenian legal requirements. Entered financial data in Saga accounting software, ensuring accuracy and compliance with account codes. Participated in budget preparation and revision.

Supported the recruitment process: developed job descriptions, reviewed applications, conducted interviews, and hired candidates with the Project and HR Coordinators. Managed employment contracts, amendments, and service contract requests. Handled onboarding, evaluation, development, dismissals, and leave processes for the staff. Maintained the HR database (Homere), updated employee records, and prepared monthly pay slips. Organized administrative processes, including rental contract renewals and tax declarations. Provided logistical and administrative support for events, seminars, and meetings.

Provided oral translations during meetings and negotiations, ensuring message accuracy and context. Translated reports, publications, regulations, and guidelines. Proofread and edited translated materials for quality assurance. Prepared biweekly Logistic donation forms.

Identified and established relationships with raw material suppliers, negotiated prices, payment terms, and delivery schedules. Managed the entire process from placing orders to preparing contracts and organizing delivery. Supervised the laboratory and quality control departments, ensuring compliance with industry standards. Led internal audits to assess process efficiency and product quality. Represented the company in meetings with foreign suppliers and business partners. Managed business trips to various European countries for meetings and site visits.

Translated a wide range of documents (faxes, emails, technical documents) and provided interpretation during meetings and negotiations with foreign companies. Organized and arranged meetings, including taking minutes and ensuring effective communication. Maintained filing systems, office correspondence, and inventory. Managed logistics for conferences, meetings, and workshops. Assisted with accounting tasks, including tracking expenditures, preparing reports, and handling financial documentation. Made staff travel and hotel arrangements, ensuring timely provision of travel tickets and itinerary details. Supported the Office Manager in daily tasks and took on responsibilities during their absence. Managed procurement of office supplies and materials.