Executive Assistant and Event/Wedding Planner

Coordinate multiple executive calendars and timelines, deliverables, schedule internal and external meetings, and manage inboxes to ensure priorities, deadlines, and follow-ups are addressed in a timely manner. Arrange complex domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries for executives and key stakeholders. Prepare board and leadership materials, presentations, agendas, and reports supporting key business objectives and high-stakes meetings. Serve as primary liaison between executives, clients, vendors, and internal teams, fostering productive relationships and maintaining the highest level of confidentiality. Oversee administrative processes, including expense reports, invoice tracking, budget monitoring, and contract coordination, implementing new digital systems that improved organizational efficiency.

Managed, organized, and executed 30+ domestic and international events annually, overseeing timelines, vendor communication and bookings, budget consultations, venue tours, final walkthroughs, and day-of coordination. Functioned as primary point of contact for clients, vendors, and venues, managing high-volume email communications, meeting scheduling, and event-related documentation with executive-level professionalism. Created and maintained detailed project timelines, budgets, contracts, client trackers, onboarding documentation, and client proposals using tools such as Microsoft Project, ShowIt, and Canva.

Supported lead planners and executives with event logistics, including setup, teardown, and on-site coordination to maintain organized and visually appealing event environments.

Supported senior leadership by developing status reports, coordinating and scheduling meetings with new and existing clients, and managing inquiries, changes, and cancellations of appointments. Managed online company files including invoices, contracts, emergency contact lists, mood boards, timelines, checklists, budgets, and other documentation in shared drives.

Analyzed and processed biweekly payroll and weekly inventory using Microsoft Excel to monitor food, beverage, and product orders. Planned and executed a diverse range of in-house events each month, coordinating details, staffing, and client communication.

Orchestrated end-to-end executive administrative operations, including high-volume phone and email communications, correspondence and document management, complex calendar planning, leadership meeting coordination, domestic travel logistics, office supply governance, and boardroom readiness. Sustained executive-level responsiveness by handling up to 20 internal and external calls and 30+ emails daily, ensuring timely decision support and seamless stakeholder communication.