Administrative Assistant

Process parts that need to have outsource processes done to them (anodize, passivate, dry film, heat treat, ect)
Check in parts after they return from vendors with processes completed
Verify parts coming back in have been processed per PO and with no damage
Maintain an open outsource PO Excel spreadsheet including notes for each order
Work as a team with various departments to solve problems with jobs/PO’s as needed
Trained and proficient on Job Boss
Various other tasks as needed

Assemble parts according to blueprint
Package parts per customer requirements for shipment

Schedule parts to be shipped according to what is needed to ship that week
Weekly inventory of tool crib items and oils
Receive in bulk stock, incoming tool crib items and any other PO’s as received via UPS/FedEx/vendor drop off
Containerize shipments in QAD after the parts are properly packed for the way they are being shipped (LTL or small pack)
Fill out paperwork for any export shipments, working closely with the freight forwarder to ensure proper documentation
Daily reports in Excel for parts from final quality inspection, what was shipped out and what was packed
Help pack parts as needed according to packing instructions provided by the customer

Run daily reports from Mobile Frame to verify deliveries from the previous day
Process voids, overs and shorts from customer invoices
Process 5 week and Year to Date missing POD reports and distribute accordingly
Keep and update master spreadsheets for all missing POD’s for depots
Call receivers for retailers to obtain missing POD’s
Keep in contact with depots about any issues they are having obtaining POD’s
Print invoices that are missing POD and send to proper depot
Process daily deposit using check scanner and company policies