Executive Assistant

Rate, USD
Not specified
Work schedule
Full Time,
Language skills
English
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About me

My name is Samantha, and I have been an Executive Assistant/Project Manager for the last 8 years working in various industries. I’ve excelled in managing complex executive calendars, optimizing schedules, creating travel itineraries, and resolving all conflicts efficiently. I’ve played a pivotal role alongside my principles, helping them not only succeed in their career more effectively, but making sure they are always set up for success, organized and prepared. Additionally, I’ve contributed to the creation of comprehensive materials, offsite planning, ghostwriting and have overseen various business locations to ensure their smooth operation.


Professional area



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Experience

Nov 2021 - July 2023 Executive Assistant/Project Manager @ Latch Inc

Project Management · Logistics Management · Administrative Assistance · Google Suite · Communication · Calendaring

Jan 2021 - Dec 2021 Executive Assistant | Personal Assistant @ Solana Labs

• Executive Support – Material creation & overview inclusive of senior management reports, presentations and financial spreadsheets
• Legal Correspondence – Preparation & filing of legal documents
• Schedule Coordinator – Forward planning of meeting & conference schedule in collaboration with personal executive calendar parameters. Heavy Calendaring, Corporate Travel, Scheduling, Gatekeeping, Triaging
• Budgetary Analysis – Record, update & review executive expenses, banking activities alongside general bookkeeping
• Logistical Organization – Optimize event planning via effective liaison with third parties including hospitality & transport services
• Execution of the company’s strategy and vision
• Best Practices – Execution of dynamic data management processes, administrative duties & operational efficiencies
• Documentation Overview – Review & file both personal and professional paperwork

Apr 2020 - Dec 2020 EA/Data Analyst @ Danielle O'Connells
Jan 2018 - Aug 2020 EA/PA @ Michael Abramson Law

• Material Preparation – Coordination & creation of management reports, memos, correspondence etc.
• Professional telephone dealings including redirection & message taking
• KPI Analysis – Collection of core data relative to report & presentation material
• Administrative Duties – Filing of both personal & professional documentation
• Financial Responsibilities – Overview of incoming bills & invoices
• Operational Enhancement – Establishment of practices regarding filing & spreadsheet upkeep leading to efficiency growth


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