Renovation Project Coordinator

Investing in real estate is one of the most reliable and powerful ways to build generational wealth. From Main Street to Wall Street, investors remain bullish on the long-term returns from residential real estate, especially the single-family home. More Americans are choosing to rent single-family homes for the convenience and low cost of entry. And a new breed of investors is opting to skip the starter home and buy investment properties instead, with a catch: they want to buy outside their own backyard, in fast-growing, mid-sized cities where the price is right and the returns are high.

But investing in real estate isn’t easy – and doing it remotely is even more challenging. From finding the right assets in the right neighborhoods for the right price, to renovating, leasing and managing the property, to collecting rent and handling repairs, to ensuring you’re staying compliant with local laws and regulations, managing a remote investment portfolio can become a full-time job.

That’s where Mynd comes in. We’re a tech-enabled property management and real estate investment company serving more than 18,000 homes across 26 markets. We help individual and institutional investors buy, renovate, market, manage and sell single-family homes. And we help our residents find safe, spacious, and low-maintenance homes from which to launch their lives.

We bring together talent and expertise from real estate and tech to build a proprietary platform that is unmatched in our industry. Powerful workflows, AI tools and intuitive consumer apps help our teams deliver great service, make life easy for residents, and give investors powerful portfolio insights at their fingertips.

We’re making it possible for a new generation of Americans to dream their way – decoupling the homes they live in from the homes they invest in.

We’re grateful to have been named one of Fortune’s “Best Places to Work” 2023, a Built-In SF Best Places to Work winner, the #1 fastest-growing company in the East Bay by the San Francisco Business Times, one of the 26 hottest proptech startups of 2023 by Business Insider, and one of America’s Best Startup Employers of 2023 per Forbes. We’ve attracted A players from Starwood Waypoint Homes, Opendoor, McKinsey, BCG, Amazon, Facebook, Upwork, WeWork, One Medical, and Zillow. We’re backed by top VCs, including Lightspeed, Canaan, and Jackson Square, and major institutional investors including Invesco Real Estate.

About the role:

Renovation Project Coordinators are primarily responsible for the management of active turn and renovation projects from beginning to end. Renovation Project Coordinators are responsible for the timely communication between internal and external stakeholders, ensuring project records are thoroughly documented and ensuring project timelines are being met.Renovation Project Coordinators serve as the experts on each turn and renovation project assigned to them with an oversight of all aspects of the project. Renovation Project Coordinators will crucially help compress construction cycle times and ensure seamless transitions from acquisitions, through renovations, to leasing and onboarding. This role works  with contractors, inspectors, property managers, and others; it’s an incredible opportunity for an organized, process driven, detail oriented, self-motivated, adaptable, and technologically proficient individual with a background in construction or transaction administration or project management.

Responsibilities:  

• Monitoring of acquisition reports and pipeline with active communication with acquisition teams for incoming properties.
• Facilitate scheduling and dispatching of internal and external inspection partners
• Creation and management of turn and renovation projects within management software system
• Issue all appropriate legal paperwork (e.g. contracts and terms of agreement)
• Ensuring all necessary items and information to successfully manage renovation projects are documented and received from other parties.
• Assignment of renovation projects to various contractors and partners based on scope of work received by partners and finalized by internal resources.
• Understanding of renovations construction standards and policy in order to ensure scope of work and assignment is in line with company goals.
• Following up with contractors and other partners regularly to ensure the project is tracking to budget and completion cycle time goals.
• Working closely with leadership to ensure best practices are established and adhered to on each project.
• Reviewing and confirming individual scope items and inspections are completed and updating project in system of record.
• Proactively managing next steps for each project and communicating frequently with stakeholders.
• Assisting with coordination between various stakeholders on a project when necessary.
• Quality checking all project records at project completion to ensure records are complete and thorough before closing them out.
• Assist department leadership in identifying opportunities for improvement and communicating them clearly.
• Various administrative tasks associated with the virtual management of turns renovation projects.

Qualifications:

• High school diploma (or GED), college degree preferred
• 1-3years of prior experience in a similar position requiring coordination of large projects with multiple stakeholders and deliverables
• Proven ability to execute and manage projects to completion on time and within budget while accurately documenting entire project
• Prior experience utilizing project management or CRM software
• Excellent problem solving skills with attention to detail
• Excellent communication skills, both verbal and written
• Ability to prioritize, multitask and efficiently manage one’s schedule
• Tech savvy with ability to learn and use systems for tracking, scheduling and communications
• Positive, can-do attitude with a dedication to excellence and achieving goals
• Can work effectively solo, and as a member of various teams and committees, with minimum supervision
• Ability to review, understand and put into effect standards and procedure documents
• Experience in real estate buying and selling or home maintenance and construction preferred.

Being authorized to work in the U.S. is a precondition of employment and we are unable to sponsor H1-B Visas at this time.

Any offer of employment is conditioned upon the successful completion of a background investigation.

Compensation:

$56,000 – $66,000 annually. The compensation range may be adjusted based on experience and location.

At Mynd, we offer a robust, competitive & unique benefits package:

• Unlimited time off
• 13 Paid holidays
• Paid Parental Leave
• Cash to purchase your own investment property through our “Project Investor Myndset” program
• 401k
• Wellness, home office, and cell phone subsidies
• Volunteer time off
• Robust health, dental, vision insurance, and more
• Sabbatical program

At Mynd, we expect our team members to live and work by our values:

• Be Myndful
• Earn trust
• Team first
• Be an A player
• Think like an investor

As part of our dedication to diversity, Mynd is an Equal Opportunity Employer. Individuals seeking employment at Mynd are considered without regard to race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, citizenship status, or any other legally protected category.

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