Administrative Assistant

Remote from: 🌐 Anywhere
Annual salary: Undisclosed
Salary information is not provided for this position. Check our Salary Directory to estimate the average compensation for similar roles.
Department: Admin & Virtual Assistant
Employment type: Full Time,
Job posted: 21 Jun 2025
Apply before: 21 Jul 2025
Experience level: Midweight
Views / Applies: 12345 / 123

About company

About BruntWork

BruntWork connects businesses with talented remote workers from the Philippines.

Human Resources
2021

Actively Hiring

This is a remote position.

Job Highlights:
Contract: Independent Contractor
Schedule: 8-hour shifts between 7:00 AM – 4:00 PM Pacific Time with 1 hour unpaid break

About the Role
A dynamic and fast-paced creative agency is seeking a Virtual Administrative Assistant to provide critical support across business operations, marketing, and sales functions. This role is perfect for someone who is detail-oriented, highly organized, proactive, and thrives on managing a mix of recurring tasks and project-based assignments.

You won’t be handling direct client interactions or phone calls, but your behind-the-scenes contributions will play a major role in driving team efficiency and project execution. If you’re comfortable with tech tools, Google Workspace, and using AI for research and content support, this may be a great fit for you.

Key Responsibilities Administrative Support

Manage digital file organization including receipts, contracts, and documentation via Google Drive
Maintain and update internal trackers and spreadsheets
Provide email follow-up and outreach support as directed
Assist with recruitment tasks such as scheduling interviews and sending calendar invites

Marketing Coordination

Support content scheduling and consistency across digital platforms
Assist in developing newsletters, blogs, and email campaigns using templates and provided copy
Coordinate visibility efforts including PR outreach, speaker opportunities, and award submissions
Help prepare for marketing initiatives such as website launch, backend testing, and updates

Sales Enablement

Maintain CRM (HubSpot) including contact organization and workflow setup
Conduct targeted research on contacts, industries, and events
Keep event and proposal databases up to date
Assist with sales assets, proposal updates, and upcoming sales strategy planning

Research & Reporting

Perform online research on tools, trends, and opportunities
Use AI tools and a data-driven approach to summarize findings
Present results clearly in Google Sheets or Slides with actionable insights

Requirements

4+ years of experience as a Virtual Administrative Assistant or in a similar role
Expertise in Google Workspace:
- Google Docs: Formatting, editing, and professional document creation
- Google Slides: Clear, on-brand presentation design
- Google Sheets: Data entry, formulas, and report generation
Strong online research skills, including identifying contact information and competitive insights
Experience using AI tools for research, summarization, and light copywriting
Excellent written communication in American English
Highly organized, detail-oriented, and adaptable to shifting priorities
Comfortable with calendar management and scheduling across time zones
Strong work ethic, self-starter, and excellent time management

Preferred Attributes