Manager, Reporting and Quality Control – Grants Management

Remote from: USA
Annual salary: Undisclosed
Salary information is not provided for this position. Check our Salary Directory to estimate the average compensation for similar roles.
Department: Product & Operations
Employment type: Full Time,
Job posted: 12 May 2026
Apply before: 12 Jun 2026
Experience level: Midweight
Views / Applies: 44 / 8

Baylor College of Medicine is committed to excellence in education, research, and healthcare to improve human health worldwide.

Higher Education
1900

AI Summary

This position manages grant master data quality, transaction processing, and account close-outs for sponsored projects at Baylor College of Medicine. The role requires expertise in GAAP accounting, federal regulations, and ERP systems. The manager supervises staff, develops policies, and ensures compliance with sponsor terms. A bachelor's degree and five years of experience, including three years in management, are required. The role is remote within Texas but requires occasional travel to Houston.

Job Complexity

Easy Hard

AI Insight The role demands advanced knowledge of grants accounting, federal regulations, and supervisory skills, making it challenging. However, the requirements are standard for a manager-level position in research administration.

Salary Analysis

AI Insight The salary for this role is not provided. Based on US market data for a Grants Management Manager in Texas, the median salary is approximately $95,000, with a typical range of $75,000 to $120,000. This reflects the seniority and specialized skills required.

Key Skills

Grants Management GAAP Accounting Research Administration ERP Systems Data Quality Compliance Supervisory Skills Financial Reporting Power BI Federal Regulations

Cover Letter Sample

Dear Hiring Manager,

I am excited to apply for the Manager, Reporting and Quality Control - Grants Management position at Baylor College of Medicine. With over five years of experience in research administration and grants accounting, including three years in a supervisory role, I have developed a strong expertise in managing grant master data, ensuring GAAP compliance, and leading teams to achieve timely and accurate account close-outs.

My proficiency in ERP systems like S4 Hana and advanced data analysis tools such as Power BI has enabled me to streamline reporting and improve data quality. I am well-versed in federal regulations including Uniform Guidance and NIH Grants Policy, and I am committed to fostering a collaborative environment that prioritizes efficiency and compliance.

I look forward to the opportunity to contribute to Baylor's mission and would welcome the chance to discuss my qualifications further.

Sincerely, [Your Name]

Possible Interview Questions

Can you describe your experience with grants management and ensuring GAAP compliance in sponsored projects?

I have over five years of experience in grants accounting, where I managed the entire lifecycle of sponsored awards. I ensured GAAP compliance by reconciling accounts, preparing financial statements, and applying Uniform Guidance. For example, at my previous role, I implemented controls that reduced close-out errors by 30%.

How do you supervise and motivate a team of research accounting staff?

I believe in setting clear expectations and providing regular feedback. I hold weekly team meetings to discuss priorities and challenges, and I encourage professional development. I also delegate tasks based on individual strengths to foster ownership and accountability.

Describe your experience with ERP systems, particularly in grants management. Have you worked with S4 Hana or similar platforms?

I have extensive experience with ERP systems, including SAP and Oracle. I have used S4 Hana for grants module configuration and reporting. I also led an ERP implementation project where I trained staff on new processes and ensured data integrity during the transition.

How do you stay current with federal regulations like Uniform Guidance and NIH Grants Policy?

I subscribe to NCURA and SRAI updates, attend webinars, and participate in professional groups. I also conduct internal training sessions to keep the team informed. For example, when Uniform Guidance was updated, I revised our policies and conducted a workshop.

Can you give an example of a time you improved data quality or reporting efficiency in grants management?

In my previous role, I noticed discrepancies in grant master data that led to reporting delays. I developed a data quality dashboard using Power BI to monitor key fields and automated validation rules. This reduced data errors by 40% and cut close-out time by two weeks.

Summary

Reporting to the Director of Research Accounting and Compliance, this position is a key member of the Sponsored Projects Finance (SPF) management team, responsible for monitoring the quality of grant master data, timely transaction processing, and timely and accurate sponsored account close-out. Ensures appropriate GAAP basis accounting for sponsored agreements.

Will consider highly qualified candidates to work remotely within the state of Texas. Will be required to attend work related meetings in Houston occasionally, travel for these meetings will be at the employee’s expense.

Job Duties

Ensures grants master data is maintained to support accurate reporting, decision making, efficiency, and compliance.
Serves as a subject matter expert on the reporting of grants data and the functionality of the grants module in the financial accounting system.
Serves as a liaison between SPF, department research administrators and other central processing areas to assure the appropriate controls and timely processing of transaction against sponsored programs.
Oversees the reconciliation of accounts for the appropriate representation of sponsored revenues, expenses, liabilities, and receivables related to grants accounting in BCM’s GAAP basis financial statements.
Writes, maintains and communicates policies and procedures related to post-award accounting.
Develops, generates, and manages timely accounting and financial reports.
Generates various analyses and financial reports for management.
Ensures accounting transactions and reports are conducted in accordance with accounting standards and BCM policies.
Supervises research accounting staff.
Stays abreast of current trends related to research administration.
Performs other job-related duties as assigned.

Minimum Qualifications

Bachelor’s degree in Accounting, Finance, Business or related field.
Five years of experience in research administration, sponsored programs or grants accounting that includes at least three years of people management experience.

Department Specific Requirements

Familiarity with ERP systems and other grants management platforms.
Familiarity with federal regulations (Uniform Guidance, NIH Grants Policy, etc.).
Advanced ability to use technology tools, such as Microsoft Excel, Power BI, etc., to manipulate large data sets to gain insights, perform reconciliations, and monitor data quality.
Ability to clearly communicate financial information.
Ability to interpret, communicate and apply sponsor regulations and award terms and conditions.
Ability to exercise discretion and independent judgment while making decisions.
Ability to work collegially with individuals within BCM to accomplish the common goal of efficient and compliant grants administration.
Strong organizational skills and ability to manage competing deadlines in a fast-paced environment.

Preferred Qualifications and Skills

Master’s degree
Certified Research Administrator
S4 Hana
ERP System Implementation experience
GAAP experience

Work Authorization Requirement:

This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Apply now >