About this role.
Eightfold is seeking a Procurement Analyst to join a small team, supporting the procure-to-pay process across multiple business functions. The role involves contract lifecycle management, vendor management, and cross-functional collaboration with legal, AP, and compliance. The ideal candidate is a self-starter with strong knowledge of procurement practices and influencing skills. This remote position offers the opportunity to help build a world-class procurement organization in a fast-growing AI company. The role requires managing end-to-end sourcing processes and driving transformation in procurement operations.
Role DNA
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Job Complexity
3/5Pace & Pressure
3/5Autonomy Level
4/5Communication Load
4/5Salary analysis
Estimated compensation compared with the broader US market for similar roles.
Core skills
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Cover letter sample
Dear Hiring Manager,
I am excited to apply for the Procurement Analyst position at Eightfold. With a strong background in end-to-end sourcing and contract management, I am adept at driving procurement processes and collaborating cross-functionally. My experience includes managing vendor lifecycles, negotiating SaaS contracts, and implementing P2P improvements that enhance efficiency.
Eightfold's mission to transform talent systems with agentic AI resonates with my passion for innovation and operational excellence. I am particularly drawn to the opportunity to help build a world-class procurement organization within a high-growth company. I am confident that my skills in stakeholder management and process optimization will contribute to Eightfold's success.
Thank you for considering my application. I look forward to discussing how I can add value to your team.
Sincerely,
Your Name
Sample interview questions
I have managed the full cycle from intake to renewal, including drafting, reviewing, and negotiating terms. I track key dates and coordinate with legal and stakeholders to ensure compliance and optimize renewal timing.
I use a prioritization matrix based on urgency and business impact, and maintain clear communication through regular status updates. I also leverage procurement tooling to streamline intake and track progress.
At my previous company, I noticed a bottleneck in PO approvals. I automated approval workflows and created standard templates, reducing cycle time by 20% and improving stakeholder satisfaction.
I focus on transparent communication and educate vendors on requirements upfront. I also conduct periodic reviews and provide feedback to ensure alignment with policies without damaging partnerships.
I have used tools like Coupa and Ariba for P2P processes, and created dashboards in Power BI to track spend, contract coverage, and cycle times. I also trained team members on system usage.
- Manage the end-to-end contract lifecycle for SaaS, services, and technology vendors — including intake, review and evaluation, contract execution, and renewal tracking
- Track renewal calendars and proactively support stakeholders in advance of critical contract dates; prepare renewal recommendations and advisement summaries
- Maintain the vendor contract repository and ensure key dates (auto-renewal windows, notice periods, termination rights) are proactively surfaced to stakeholders and cross-functional teams
- Coordinate new vendor onboarding and offboarding process — collect W-9s, insurance certificates, security questionnaires, banking details, data deletion and other various requirements
- Assist in developing and maintaining vendor risk assessments, supporting security and compliance reviews
- Draft routine vendor correspondence including Change Order requests, renewal confirmations, and formal notice letters; escalate non-standard terms to Legal
- Develop and document procurement policies, SOPs, and intake workflows to create consistent, repeatable processes across the organization
- Support and manage the development and operationalization of a procurement center of excellence to standardize best practices and improve operational governance
- Partner with Finance on PO creation, invoice matching, and accruals; identify and resolve process bottlenecks between procurement and AP
- Support the evaluation and implementation of procurement tooling improvements as the function matures
- Build and maintain procurement reporting dashboards covering spend, vendor counts, contract coverage, and cycle times
- Serve as a primary point of contact for internal business partners who submit purchase requests
- Guide stakeholders through procurement intake processes, helping them scope requirements and gather vendor documentation
- Work closely with Legal on contract redlines, approval routing, and signature workflows
- Support sourcing events (RFIs, RFPs) across categories (as needed)
- Serve as the primary owner of vendor invoice disputes: receive, triage, and track all billing discrepancies flagged by Accounts Payable, Finance, or other business stakeholders
- Investigate billing variances by, identifying contract details from, fee structure, quantities, applicable pricing terms, and comparing against the invoiced amount line by line
- Communicate directly with vendor billing contacts to dispute overcharges, incorrect seat counts, misapplied credit, invoices billed outside contracted rates, and other billing variances
- Bachelor’s degree; preferred in Business, Supply Chain Management, or a related field.
- Hands-on experience with at least one P2P or procurement platform (e.g., Coupa, Zip, Ironclad, SAP Ariba, or similar)
- 2–4 years of experience in procurement, vendor management, or a related operations or finance role
- Have a high degree of detail orientation, time management, and comfortable interacting with vendors
- Experience working within a global company in or outside of the US
- Knowledge of sourcing strategies, and vendor relationship management related to indirect categories.
- Experience supporting a procurement function build-out or operating in a lean, early-stage procurement environment
- Familiarity with contract redlining basics and working alongside Legal on vendor agreements
- Comprehension to negotiate contract terms, including spotting out tactical, but essential commercial terms.
- Strong relationship-management skills and ability to communicate effectively and influence internal business partners and vendors.
- Strong negotiation, communication, and project management skills.
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