About this role.
Fanatics seeks an experienced temporary Payroll Tax Amendment Specialist to clear a backlog of payroll tax corrections following a transition from UKG to Oracle HCM and ADP Tax Filing. The specialist will independently investigate federal, state, and local tax discrepancies; prepare 941-X and state amendments; calculate liabilities, penalties, and interest; and resolve agency notices. The role also coordinates W-2C corrections across HR, Oracle, ADP, and the Social Security Administration. This is a high-volume, deadline-driven 60-day contract requiring deep multi-state payroll tax expertise and immediate productivity.
Role DNA
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Job Complexity
5/5Pace & Pressure
5/5Autonomy Level
5/5Communication Load
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Core skills
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Sample interview questions
I begin by reconciling payroll registers, tax filings, payment records, and agency notices to isolate the affected employee population, jurisdiction, and tax type. I trace the issue to its source in the payroll system, calculate the corrected liability and applicable interest or penalties, prepare the amendment, and verify agency acceptance and final account balance.
I have prepared amendments by validating original filing data against corrected payroll results, documenting the reason for adjustment, calculating the tax difference, and ensuring payments or refund requests are properly supported. I also maintain a tracking log for submission dates, agency confirmations, correspondence, and final resolution.
I would first categorize notices by statutory response date, penalty or lien exposure, dollar value, and complexity. I would address time-sensitive and high-risk notices immediately, establish a daily production tracker, escalate system or agency blockers early, and provide regular status reporting on resolved, pending, and at-risk items.
I reconcile the corrected taxable wages and withholding amounts at the employee level to payroll registers, W-2C files, and the related federal, state, and local amendments. Before submission, I validate aggregate totals and investigate any variance so the employee reporting and tax filings tell the same story.
I would identify the affected quarter, legal entity, FEIN, and tax jurisdiction, then compare source payroll data, tax setup, adjustment history, and filing extracts. After determining whether the variance arose from configuration, conversion, interface, or processing error, I would calculate the correction, coordinate the amendment, and document the root cause and prevention steps.
About Us
Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to Buy, Collect, and Bet. Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports memorabilia, and other digital assets; and bet as the company builds its Sportsbook and iGaming platform. Fanatics has an established database of over 100 million global sports fans; a global partner network with approximately 900 sports properties, including major national and international professional sports leagues, players associations, teams, colleges, college conferences and retail partners, 2,500 athletes and celebrities, and 200 exclusive athletes; and over 2,000 retail locations, including its Lids retail stores. Our more than 22,000 employees are committed to relentlessly enhancing the fan experience and delighting sports fans globally.
The Role:
We’re seeking an experienced Temporary Payroll Tax Amendment Specialist for a focused 60-day contract to resolve a backlog of payroll tax amendments, notices, and corrections stemming from our 2024 transition from UKG to Oracle HCM and ADP Tax Filing. This is not a training role — the ideal candidate works independently from day one, researching root causes across Oracle HCM, ADP SmartCompliance, and agency records, calculating correct tax liability across federal, state, and local jurisdictions, and driving each item to confirmed resolution within the 60-day window.
What You’ll Do:
- Analyze prior-period payroll tax discrepancies across federal, state, and local jurisdictions and prepare corrected filings — including federal 941-X amendments, state amended returns, and local corrections
- Calculate correct tax liability, over/under-withholding variances, penalties, and interest; coordinate with ADP SmartCompliance to submit amended returns and confirm agency receipt
- Triage and resolve open agency tax notices, preparing written responses within statutory response windows and escalating any items approaching penalty or lien risk
- Coordinate W-2C preparation with HR, Oracle, ADP, and the Social Security Administration, and confirm amended returns match corrected W-2C amounts
- Document root cause and resolution for each item to build institutional knowledge for the permanent team
What We’re Looking For:
- Minimum 5 years of hands-on payroll tax experience, including at least 3 years focused specifically on amendment processing and tax notice resolution in a multi-state, multi-FEIN environment
- Direct, hands-on experience preparing federal 941-X filings and multi-state amended returns in ADP SmartCompliance, with the ability to independently calculate liability, variance, penalty, and interest
- Working knowledge of state income tax withholding, SUI, SDI, and PFML across multiple jurisdictions; local jurisdiction experience (e.g., Pennsylvania PSD codes, Kentucky local occupational taxes, Ohio local tax structures) strongly preferred
- Oracle HCM/USOPTE experience strongly preferred; at minimum, ability to review Oracle tax records and trace discrepancies to source
- CPP or FPC credential preferred, along with prior experience in a large-employer (10,000+), high-volume payroll tax environment
The salary range represents base pay only and does not include short-term or long-term incentive compensation. When determining base pay as part of a final compensation package, we consider several factors such as location, experience, qualifications, and training. For information about our benefits, please visit https://benefitsatfanatics.com/
Salary Range
$24—$32 USD
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