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Ruby Labs

Accounting Automation Engineer

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Remote from
Europe
Salary
Undisclosed
Department
Finance & Accounting
Employment
Contract
Experience
Open level
Published
Apply before
8 Nov 2026
Listing views
20
Application actions
2
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AI Summary

The role, at a glance.

Ruby Labs is seeking a technically capable accounting professional to build agentic AI systems that automate enterprise accounting operations. The role spans AP, AR, reconciliations, close processes, reporting, audit support, and data integrations across a multi-entity, multi-country environment. It requires practical Python or JavaScript/TypeScript engineering, AI coding-tool experience, APIs, SQL, and strong IFRS or US GAAP expertise. The successful candidate will design controlled automations with reliable audit trails rather than simple rule-based workflows. This is a remote independent-contractor role requiring collaboration within approximately four hours of CET.

Role DNA

A quick view of the complexity, pace, ownership and collaboration implied by the job description.

Job Complexity

5/5
EasyHard

Pace & Pressure

5/5
RelaxedFast-paced

Autonomy Level

5/5
GuidedFull ownership

Communication Load

4/5
IndependentCollaborative
AI insightThis is a highly demanding hybrid role because the candidate must combine production-grade automation and agentic AI implementation with sound accounting judgment. Errors can directly affect financial records, close accuracy, compliance, and auditability across multiple entities and currencies.

Salary analysis

Estimated compensation compared with the broader US market for similar roles.

Estimated job medianMarket rate
$130,000
US market range$105k–$160k
AI insightNo actual salary, pay range, rate, or other role compensation is disclosed in the posting. The figures are estimated annual USD base-pay equivalents for the US market for a senior accounting automation/financial systems engineer with AI-agent, software engineering, and IFRS or US GAAP expertise; contractor arrangements may be priced differently.

Core skills

Skills and capabilities most closely associated with this opportunity.

IFRSUS GAAPAccounting AutomationAgentic AIClaude CodePythonJavaScript/TypeScriptAccounts PayableReconciliationsFinancial Systems
Sample interview questions
How would you design an AI-assisted accounts-payable workflow that maintains accounting accuracy and auditability?

I would separate extraction, validation, accounting decisioning, approval, and posting into controlled stages. AI could extract invoice data and suggest coding, while deterministic checks would validate vendor identity, PO matching, duplicate risk, tax treatment, approval limits, and balanced journal entries. I would retain source documents, confidence scores, decision logs, reviewer actions, and immutable posting references for audit support.

Describe how you would automate bank reconciliation across multiple currencies and entities.

I would ingest bank and ERP transactions into a normalized data model, preserving entity, currency, value date, and source identifiers. Matching would use deterministic rules first, such as transaction IDs and exact amount/date logic, then scored matching for expected variances including fees, FX differences, and batching. Unmatched or low-confidence items would be placed in an exception queue with supporting evidence, while approved outcomes would feed reconciliation status and accounting entries.

What controls would you implement before allowing an AI agent to create or post journal entries?

I would restrict the agent to approved tools and least-privilege credentials, use a controlled chart-of-accounts mapping, and require balanced-entry, period, entity, and policy validations before any posting. High-risk journals, unusual amounts, intercompany entries, and low-confidence recommendations should require human approval. I would also use sandbox testing, versioned prompts and code, monitoring, rollback procedures, and complete logs of inputs, outputs, and approvals.

How have you used Python or JavaScript/TypeScript to improve an accounting or finance process?

A strong example would describe building a script or service that pulls data from an ERP, bank, payment processor, or spreadsheet; standardizes and validates it; applies accounting rules; and produces exceptions or posting-ready outputs. The answer should include scheduling, error handling, test cases, reconciliation to source totals, and measurable outcomes such as reduced manual review time or improved close timeliness.

How would you handle accounting judgment areas where an agent should not make the final decision?

I would define a decision framework that distinguishes low-risk repeatable work from judgment-dependent cases. The agent can gather evidence, perform calculations, identify applicable policies, and draft a recommendation, but it should route material or ambiguous items—such as revenue recognition, bad-debt provisions, unusual contracts, or tax treatment—to qualified reviewers. Reviewer decisions should be captured as structured feedback to improve future triage without bypassing control requirements.

This analysis is generated from the job description. Salary estimates, role characteristics and sample answers are guidance, not employer-provided facts.
Opportunity details

About this role.

About us

Ruby Labs is a leading tech company that creates and operates innovative consumer products. We offer a diverse range of opportunities across the health, education, and entertainment industries. Our innovative teams are driving the future of consumer-led products, and we’re always looking for passionate individuals to join us. Learn more about our story at: https://rubylabs.com/about-us/

About the role

We are hiring an Accounting Automation Engineer to replace manual accounting work across a multi-entity, multi-country enterprise, using Claude Code and agentic AI.

You will use Claude Code and agentic AI, plus Python or JavaScript/TypeScript, to automate accounts payable, accounts receivable, reconciliations, month-end close and the wider day-to-day accounting operation. You need strong IFRS or US GAAP knowledge to get the numbers right, because an automation that posts wrong entries is worse than no automation.

We build agentic AI systems and AI agents, not fixed step-by-step workflows. Experience with rule-based workflow builders such as n8n or Zapier is not relevant to this role.

Titles we will consider: Accounting Automation Engineer, Finance Engineer, Financial Systems Engineer, Technical Accountant (with engineering background), Accounting Systems Manager (with engineering background).

Key Responsibilities

The goal is to automate the repeatable core of enterprise accounting, with human review kept only where judgment is needed.

Accounts payable

  • Invoice capture and data extraction from PDFs and email, using AI where useful

  • Vendor matching, coding suggestions, and 2-way/3-way PO matching

  • Duplicate invoice detection and approval routing

  • Payment run preparation and vendor statement reconciliation

Accounts receivable

  • Invoice generation and delivery

  • Cash application and bank receipt matching

  • Aging reports, dunning and collections reminders

  • Credit note handling and bad debt/ECL provision support

Reconciliations

  • Bank and card reconciliations across all accounts and currencies

  • Balance sheet account reconciliations (prepayments, accruals, deferred revenue, fixed assets)

  • Intercompany and subledger-to-GL reconciliations

  • Exception reports that flag only the items a human needs to review

Month-end close

  • Close checklist tracking and scheduled reminders

  • Recurring, accrual, prepayment and amortization journals

  • Depreciation runs and FX revaluation

  • Trial balance checks, flux/variance analysis, and draft commentary

  • Management reporting packs

General accounting operations

  • Expense report and employee reimbursement checks

  • Chart of accounts and master data hygiene

  • Audit support: evidence collection, PBC lists, sample extraction

  • Data pipelines between ERP, banks, payment platforms and spreadsheets

Qualifications

Two things matter most, and we weigh them above everything else:

  1. Strong knowledge of IFRS or US GAAP

  2. Real experience with AI coding tools, ideally Claude Code, backed by solid engineering basics

We accept two paths: an accountant who learned to code, or an engineer who learned accounting. Both are judged on the same practical test.

  • Hands-on experience building automations with Python or JavaScript/TypeScript (either is fine)

  • Daily, hands-on use of AI coding tools, ideally Claude Code, with solid engineering basics, shipping working scripts and agents

  • Ability to run local scripts and schedule jobs (cron, task schedulers or CI pipelines)

  • Strong knowledge of IFRS or US GAAP, shown by ACCA, ACA, CPA or equivalent, or by several years of hands-on accounting experience

  • Experience with core processes: AP, AR, bank reconciliation, month-end close

  • Comfort working with APIs and MCP servers, CSV/Excel data and basic SQL

  • Care for accuracy, controls and audit trails

Nice to have

  • Experience in multi-entity or multi-currency environments, including intercompany and consolidation

  • Experience reconciling payment processor statements across multiple jurisdictions and currencies

  • Experience with shared cost services that invoice group companies, including complex expense splits and automated invoice generation

  • Experience with an ERP and its API (which ERP does not matter)

  • Experience building AI agents and agentic workflows, including tool use and MCP servers

  • Knowledge of VAT/GST and e-invoicing rules in several jurisdictions

  • Experience with Git, testing and basic cloud deployment

  • Prior experience in a finance transformation or accounting operations team

  • Additional languages, where our entities operate in non-English markets

Location

Ruby Labs operates within the CET (Central European Time) zone. Applicants from any country are welcome to apply for the position as long as they are located within approximately ± 4 hours of CET. This ensures optimal collaboration and communication during working hours.

Benefits

Discover the perks of being part of our vibrant team! We offer:

  • Remote Work Environment: Embrace the freedom to work from anywhere, anytime, promoting a healthy work-life balance.

  • Unlimited PTO: Enjoy unlimited paid time off to recharge and prioritize your well-being, without counting days.

  • Paid National Holidays: Celebrate and relax on national holidays with paid time off to unwind and recharge.

  • Company-provided MacBook: Experience seamless productivity with top-notch Apple MacBooks provided to all employees who need them.

  • Flexible Independent Contractor Agreement: Unlock the benefits of flexibility, autonomy, and entrepreneurial opportunities. Benefit from tax advantages, networking opportunities, reduced employment obligations, and the freedom to work from anywhere. Read more about it here: https://docs.google.com/document/d/1nkrN76JlZkbKj9WSOhlT1_mni_CZeDkHdwfIjPXVwvk/preview?tab=t.0#heading=h.ndsdl4wapxtt

Be part of our fast-growing team and seize this excellent opportunity for personal and professional growth!

Interview Process

After submitting your application, we conduct a thorough review which typically takes 3 to 5 days, but may occasionally take longer due to the volume of applications received. If we see a potential fit, we proceed with the following steps:

  • Recruiter Screening (40 minutes)

  • Technical Interview (90 minutes)

  • Final Interview (60 minutes)

Life at Ruby Labs

At Ruby Labs, we move fast, aim high, and expect the same from our team. We’re not here to play small—we’re here to build, grow, and win. That means we look for people who are ambitious, driven, and ready to give their best every single day.

This is a place for individuals who thrive under pressure, embrace challenges, and see opportunity in every obstacle. If you’re hungry to achieve, motivated by impact, and want to grow at the speed of your own ambition, Ruby Labs offers the platform to make it happen.

Here, effort is matched with reward. We recognize those who go all in and deliver results, and we create space for people who want more—more responsibility, more growth, and more success.

#LI-Remote

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