How to Tell Your Boss You’re Quitting Without Burning a Bridge

Whether you’re leaving to pursue new opportunities or simply want a change of pace, it’s important to quit in a professional and respectful manner.

13 Feb 2023
Barbara Best
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≈5 minutes
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Telling your boss that you’re quitting can be a challenging task, especially when you want to maintain a positive relationship with your employer. Whether you’re leaving to pursue new opportunities or simply want a change of pace, it’s important to quit in a professional and respectful manner. Here are some tips on how to tell your boss you’re quitting without burning a bridge.

Give Adequate Notice

One of the first things to consider when quitting your job is how much notice you should give your employer. Most companies require a minimum of two weeks’ notice, but some may require more. It’s important to review your employment contract or speak with your HR representative to determine the proper notice period. Giving adequate notice shows respect for your employer and gives them time to prepare for your departure.

Prepare Your Resignation Letter

Writing a resignation letter is a professional and courteous way to formally inform your employer of your decision to leave. Your resignation letter should include the following:

  • A statement of your intention to resign
  • The effective date of your resignation
  • A statement of gratitude for the opportunities and experiences you’ve had while working at the company
  • An offer to assist in the transition process if possible

A resignation letter is a formal document that serves as an official notice to your employer that you are leaving your job. Here is a sample template for a resignation letter:

[Your Name]
[Email Address]
[Today’s Date]

[Your Employer’s Name]
[Company Name]

Dear [Employer’s Name],

I am writing to inform you of my resignation from [Company Name] effective [Effective Date]. I have greatly appreciated the opportunities I have had while working at this company, and I am grateful for the experience I have gained while working here.

Please let me know what steps I need to take in order to ensure a smooth transition of my responsibilities. I am happy to assist in any way that I can to make the transition process as seamless as possible.

Thank you again for the opportunities you have provided me during my time at [Company Name]. I am proud of what we have accomplished together, and I wish the company continued success in the future.


[Your Printed Name]

Remember, a resignation letter is a professional document, so it’s important to proofread it carefully for spelling and grammar errors. Additionally, make sure to address your employer by their proper title, and maintain a courteous and respectful tone throughout the letter.

Schedule a Meeting with Your Boss

Once you have your resignation letter prepared, it’s time to schedule a meeting with your boss to deliver the news in person. Requesting a face-to-face meeting shows that you value the relationship you have with your employer and want to give them the opportunity to ask questions or express their thoughts.

Be Honest and Professional

When you meet with your boss, be honest and professional about your reasons for quitting. It’s important to avoid being negative or critical of the company, as this can damage your professional reputation and relationships within the industry. Instead, focus on the positive aspects of your decision to leave and emphasize your desire to maintain a positive relationship with your employer.

Offer to Help with the Transition

It’s common for employees to offer to help with the transition when quitting their job. By doing so, you demonstrate your professionalism and your commitment to making the transition as smooth as possible for your employer and colleagues. Here are a few things you can offer to do to help with the transition:

  • Provide a detailed explanation of your responsibilities and how they can be delegated.
  • Offer to train your replacement or help with the hiring process.
  • Offer to provide a handover report that summarizes your responsibilities and key projects.
  • Offer to stay for an extra week or two to help with the transition.
  • Offer to stay available by email or phone after your departure to answer any questions.

By offering to help with the transition, you show that you are a responsible and considerate employee. This can help to maintain positive relationships and ensure a smooth transition for everyone involved.

Maintain Professionalism After You Quit

After quitting your job, it’s important to maintain a professional relationship with your employer. This means avoiding negative comments about the company or your former colleagues, and being willing to assist with any questions or issues that may arise. Your professional reputation is an important asset, and maintaining positive relationships with your former employers can be beneficial in the future.

Quitting your job can be a difficult decision, but it’s important to do so in a professional and respectful manner. By following these tips, you can tell your boss you’re quitting without burning a bridge and maintain a positive relationship with your employer.

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