Financial Administrator and Office Manager
- Location
- South Africa
- Rate, USD
- Not specified
- Work schedule
- Full Time,
- Language skills
- English
- Available for Hire
- Yes
About me
I’m a 29-year-old South African female and I’m fluent in both English and Afrikaans. I completed my Matric (Grade 12) in 2015 and furthered my education with several tertiary qualifications from the Academic Institute of Excellence (AIE), including a Diploma in Multi-Disciplinary Drawing Office Practice (MDDOP) and a Diploma in Fundamentals of Project Management, both completed in 2021. In 2022, I also completed a CPA (Contract Price Adjustment) Calculations course through SEIFSA.
My professional skills include organization and prioritization, professional telephone manner, financial administration, creative problem-solving, customer service, and being a quick learner. She is proficient in various computer skills, including Microsoft Office Suite (Word, Excel, Outlook, Teams), Google Workspace, Sage Pastel Express 19, Notion, Loom, and Autodesk AutoCAD.
I have diverse work experience across various sectors, demonstrating strong administrative, financial, and project management capabilities:
Financial Administrator at Fibre-Tech Pools (February 2024 – Present): In my current role, I manage weekly financial processes (payroll, cash book reconciliation, goods received), handle the full customer and quotation lifecycle, generate and submit reports, ensure compliance and payments (UIF, tax), manage communication and reception, provide administrative support, oversee stock and factory operations, and manage labor and pricing. I am seeking a new role for continued professional and personal growth.
Project Manager at Fuwela Consulting / Sibane Business Enterprise (August 2021 – February 2023): As a Project Manager, I was responsible for weekly and monthly financial management (budget/progress reports, quotations, invoices, creditor reconciliation), ongoing and quarterly compliance and safety management, weekly and bi-annual operational management (team meetings, stock takes), and monthly contract management. My contract concluded and was not extended.
Admin Clerk at Pirtek Fluid Solutions Witbank (May 2018 – August 2021): My responsibilities included reception and client communication, document processing (quotes, invoices, job cards), and technician dispatch. I left this role for an opportunity aligned with my field of study.
Volunteer at Huis Betsie Louw (January 2014 – June 2015) and Jakaranda Children’s Home (September 2023 – January 2024): Through my volunteer work, I gained experience in household and financial management, care and medical assistance, educational support (tutoring high schoolers), and general volunteer activities. I left Huis Betsie Louw to focus on matric exams and Jakaranda Children’s Home due to relocation for a job opportunity.
Skills
AdministrationAdministrative AssistantAdministrative DutiesAutocadBank ReconciliationBillingCustomer ServiceFinanceGood CommunicationGoogle WorkspaceMicrosoft OfficeOperations ManagementOrganizationPaymentsProblem SolvingProfessional EtiquetteReportingSageStock ManagementTelephone EtiquetteTime ManagementTutor
Education
- January 2012 - December 2015 Grade 12 (Matric) @ Hoërskool Generaal Hertzog
- January - December 2020 Multi-Disciplinary Drawing Office Practice - MDDOP @ Academic Institute of Excellence - AIE
- January - December 2020 Fundamentals of Projects Management @ Academic Institute of Excellence - AIE
- April 2022 CPA (Contract Price Adjustment) Calculations @ SEIFSA
Experience
- February 2024 - Present Financial Administrator and Office Manager @ Fibre-Tech Pools
JOB DESCRIPTION
• Manage Weekly Financial Processes: Payroll, cash book reconciliation (including bank statement
imports and allocations in Pastel), and processing goods received.
• Handle Customer & Quotation Lifecycle: From initial inquiries and quotations (including
dispatching for quotes and follow-ups) to project completion, invoicing, payment collection, and
satisfaction follow-up.
• Generate and Submit Reports: Weekly reports for the director and weekly statements for
customer payments.
• Manage Compliance & Payments: Monthly UIF and tax submissions/approvals.
• Handle Communication & Reception: Answering phones, managing email and WhatsApp
correspondence (personal and for the director), and attending to walk-in customers.
• Provide Administrative Support: Assisting the director, managing paperwork (printing, filing,
archiving), and ensuring employee attendance.
• Oversee Stock & Factory: Bi-weekly stock takes, ordering stock, managing related databases, and daily factory walkthroughs.
• Manage Labor & Pricing: Submitting labour inquiries/issues and quarterly review of costing/pricing.- 5 August 2021 To 28 February 2023 Project Manager @ Fuwela Consulting / Sibane Business Enterprise
JOB DESCRIPTION
• Financial Management (Weekly & Monthly): Budget/progress reports, quotations, invoices,
statements, creditors reports/reconciliation, and sales estimations.
• Compliance & Safety (Ongoing & Quarterly): Maintain health & safety and food safety
documentation/licenses; manage swab and food sample testing.
• Operational Management (Weekly & Bi-annually): Team meetings for suggestions, stock
takes/orders, and PPE orders/issuance.
• Contract Management (Monthly post-year 1): Contract price adjustments.- 14 May 2018 To 3 August 2021 Admin Clerk @ Pirtek Fluid Solutions Witbank
JOB DESCRIPTION
• Reception & Communication: Switchboard and client communication (statements, payment
dates).
• Document Processing: Quotes, invoices, picking slips, job cards (processing, database updates,
filing, archiving), and delivery notes archiving.
• Technician Dispatch: Dispatching technicians and managing fortnightly standby.- Sep 2023 – Jan 2024 Volunteer @ Jakaranda Children’s Home (House 16)
JOB DESCRIPTION
• Household & Financial Management: Monthly grocery shopping, financial administration
(balancing cash slips), and stock takes.
• Educational Support: Tutoring High Schoolers in various subjects and typing reports for the multidisciplinary team.
• Care & Medical Assistance: Observation of medications dispensing and assisting with monthly
medical feedback and Health Department compliance.
• Volunteer Activities: Assisting with outings for children and the annual Liggiefees.
• Food Preparation: Cooking and general food preparations.- Jan 2014 – Jun 2015 Volunteer @ Huis Betsie Louw
JOB DESCRIPTION
• Household & Financial Management: Monthly grocery shopping, financial administration
(balancing cash slips), and stock takes.
• Care & Medical Assistance: Observation of medications dispensing and assisting with monthly
medical feedback and Health Department compliance.
• Volunteer Activities: Assisting with outings.
• Food Preparation: Cooking and general food preparations.
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