Virtual Administrative Assistant | Operational Support | Administrative Coordination

Location
Colombia
Rate, USD
Not specified
Work schedule
Full Time,
Language skills
English, Spanish
Available for Hire
Yes
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About me

I am a professional with more than 4 years of experience in administrative coordination, document management, operational follow-up, and organizational support. I have developed strong capabilities in activity scheduling, staff supervision, report preparation, inventory control, vendor coordination, and performance tracking.

I have worked in roles that required me to coordinate teams, manage internal procedures, and ensure that daily operations were completed efficiently. I am comfortable handling documentation, maintaining records, and supporting both administrative and operational processes.

My experience includes supervising more than 30 employees, assigning tasks, monitoring compliance, and preparing reports and KPIs. I also have experience coordinating suppliers, controlling inventory, and supporting training sessions for staff and internal teams.

I am proficient in intermediate Excel, Google Workspace, Microsoft Office, and basic Power BI. I am known for being organized, detail-oriented, adaptable, and effective in communication and problem-solving.

I speak Spanish natively and have intermediate English proficiency at B1 level. I am continuously strengthening my technical and professional skills through courses and certifications in areas such as environmental management, quality management, Excel, and Power BI.

I studied Environmental Engineering at Unidad Central del Valle del Cauca (UCEVA), and I have also completed several diplomas and courses related to management, analysis, and sustainability. I am seeking opportunities where I can contribute my administrative, operational, and coordination skills in a dynamic environment.




Education

2015 - 2020 Environmental Engineering @ Unidad Central del Valle del Cauca (UCEVA)
Jan 2026 Diploma in Environmental Management (ISO 14001:2015) @ Politécnico de Colombia
Jan 2026 Diploma in Quality Management (ISO 9001:2015) @ Politécnico de Colombia
Apr 2026 Power BI Course: From Analysis to Strategy @ Comfenalco Valle
Mar 2026 Basic and Intermediate Excel Course @ Comfenalco Valle
Oct 2025 English Workshop with a Sustainability Focus @ Unknown

Experience

Aug 2023 - Apr 2026 General Services Coordinator (Administrative & Operational) @ Mariangel Clinic (Dumian Medical)

Coordinated and supervised teams of more than 30 employees, scheduled shifts, assigned tasks, monitored staff performance, managed documentation, updated internal procedures, prepared reports, monitored KPIs, tracked compliance, coordinated with suppliers, controlled inventory, and trained staff.

Jul 2022 - Jan 2023 Administrative and Operational Assistant @ Ingenio Carmelita

Followed up on operational activities, coordinated with suppliers, managed documentation and internal records, supported training sessions, supervised process compliance, and managed databases and inventories.

Sep 2021 - Jun 2022 Project Administrative Assistant @ Crear Ciudad - CVC

Monitored administrative project activities, controlled schedules, organized in-person and virtual training sessions, supported event logistics and institutional activity coordination, and assisted with budget monitoring and project documentation management.

Jul 2019 - Jan 2020 SHE Intern (Safety, Health & Environment) @ Nestlé Colombia

Monitored indicators, prepared reports, organized information, provided administrative support for internal projects, managed documentation, and supported activity coordination.


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