About this role.
This role is for an Accounts Payable Coordinator in a marketing and advertising context, working remotely for a US-based nearshore staffing company. The position involves processing high volumes of invoices, reconciling vendor accounts, and supporting month-end close activities. Ideal candidates have 2-3 years of AP experience, proficiency in QuickBooks, NetSuite, or similar software, and strong communication skills. The job offers 100% remote work, competitive USD pay, and the opportunity to work with top American companies.
Role DNA
A quick view of the complexity, pace, ownership and collaboration implied by the job description.
Job Complexity
3/5Pace & Pressure
4/5Autonomy Level
4/5Communication Load
3/5Salary analysis
Estimated compensation compared with the broader US market for similar roles.
Core skills
Skills and capabilities most closely associated with this opportunity.
Cover letter sample
Dear Hiring Manager,
I am writing to express my strong interest in the Accounts Payable Coordinator position at Truelogic. With over three years of experience in accounts payable and general accounting, I have developed a solid foundation in invoice processing, vendor reconciliation, and financial system management. My proficiency in QuickBooks, NetSuite, and Excel, combined with my attention to detail, enables me to handle high-volume transactions accurately and efficiently.
In my previous role, I successfully streamlined invoice processing, reducing turnaround time by 20% while maintaining accuracy. I am adept at resolving discrepancies and communicating effectively with vendors and internal teams. I am particularly drawn to this opportunity because of the remote work flexibility and the chance to collaborate with leading US companies.
I am excited about the possibility of contributing to your team and ensuring smooth financial operations. Thank you for considering my application. I look forward to the opportunity to discuss how my skills align with your needs.
Sincerely,
[Your Name]
Sample interview questions
In my previous role, I processed over 500 invoices per month across three different entities. I used a combination of automated workflows and manual checks to ensure accuracy. I also maintained a log to track progress and prioritize urgent payments.
I would first verify the invoice against the purchase order and the receiving report. If there is a mismatch, I would contact the vendor to clarify and request a corrected invoice. I would also document the issue and communicate with the relevant internal department to prevent future discrepancies.
I am proficient in QuickBooks, NetSuite, and Excel. In my last job, I used NetSuite to automate recurring payments and built Excel macros to reconcile vendor statements, which saved about 10 hours per month.
I start by reviewing all pending invoices and categorizing them by due date and urgency. I then tackle high-priority items first, such as those with payment terms ending soon. I also communicate with the AP manager to align on priorities and ensure no critical payments are missed.
A vendor claimed we underpaid an invoice due to a discount error. I requested the original contract and the invoice, cross-checked the terms, and found that the discount had expired. I explained this to the vendor and processed a supplemental payment. I also updated our system to flag similar discount terms to avoid recurrence.
About Truelogic
At Truelogic we are a leading provider of nearshore staff augmentation services headquartered in New York. For over two decades, we’ve been delivering top-tier technology solutions to companies of all sizes, from innovative startups to industry leaders, helping them achieve their digital transformation goals.
Our team of 600+ highly skilled tech professionals, based in Latin America, drives digital disruption by partnering with U.S. companies on their most impactful projects. Whether collaborating with Fortune 500 giants or scaling startups, we deliver results that make a difference.
By applying for this position, you’re taking the first step in joining a dynamic team that values your expertise and aspirations. We aim to align your skills with opportunities that foster exceptional career growth and success while contributing to transformative projects that shape the future.
Our Client
A digital-first marketing network that combines creativity and technology to deliver integrated solutions. Specializing in digital transformation, performance media, data analytics, and strategic communications, it serves global B2C, B2B, and DTC brands, driving growth and engagement through innovative marketing strategies
Job Summary
The Accounts Payable (AP) Coordinator plays a vital role in ensuring accurate and timely processing of vendor invoices and payments across multiple entities. This position involves coding invoices to appropriate general ledger accounts, reconciling discrepancies, maintaining detailed financial records, and supporting month-end and year-end closing activities. Strong attention to detail, proficiency in financial systems, and effective communication skills are essential for success in this role.
Responsibilities
Invoice Processing: Review and process a high volume of vendor invoices and payments across multiple locations and entities, ensuring compliance with company policies.
Account Reconciliation: Request vendor account statements, perform reconciliations, and research and correct any discrepancies to maintain accurate financial records.
Vendor Communication: Communicate with vendors, agencies, and internal teams to resolve billing discrepancies and respond to inquiries promptly.
Financial Reporting Support: Assist with month-end and year-end financial close processes, including generating and distributing billing reports to stakeholders.
Qualifications and Job Requirements
Accounting Knowledge: 2–3 years of experience in accounts payable or general accounting, with a solid understanding of basic accounting principles.
Technical Proficiency: Proficient in Microsoft Excel and experienced with financial software such as QuickBooks, NetSuite, Mediaocean, or Strata.
Communication Skills: Excellent written and verbal communication abilities to effectively interact with vendors and internal teams.
Organizational Abilities: Detail-oriented and capable of multitasking, prioritizing tasks, and meeting deadlines in a dynamic work environment.
Working in UK Time Zone
What We Offer
100% Remote Work: Enjoy the freedom to work from the location that helps you thrive. All it takes is a laptop and a reliable internet connection.
Highly Competitive USD Pay: Earn an excellent, market-leading compensation in USD, that goes beyond typical market offerings.
Paid Time Off: We value your well-being. Our paid time off policies ensure you have the chance to unwind and recharge when needed.
Work with Autonomy: Enjoy the freedom to manage your time as long as the work gets done. Focus on results, not the clock.
Work with Top American Companies: Grow your expertise working on innovative, high-impact projects with Industry-Leading U.S. Companies.
Why You’ll Like Working Here
A Culture That Values You: We prioritize well-being and work-life balance, offering engagement activities and fostering dynamic teams to ensure you thrive both personally and professionally.
Diverse, Global Network: Connect with over 600 professionals in 25+ countries, expand your network, and collaborate with a multicultural team from Latin America.
Team Up with Skilled Professionals: Join forces with senior talent. All of our team members are seasoned experts, ensuring you’re working with the best in your field.
Apply now!
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