Finance Assistant

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Aug 24 - Nov 24 Finance Assistant @ Xavio Design

– Keeping the Purchase Ledger as up to date as possible, ensuring total efficiency which included – coding all invoices to Sage 200 to the appropriate nominal codes, completing weekly, monthly payment runs and when needed, ad-hoc payments on Natwest online bank. In addition, having a keen eye for detail to match up external/internal Purchase Order numbers and the items on the invoices. Also, adding and updating Supplier details on our system.

Recording the staff’s expenses on Sage 200, and paying them monthly.

Keeping the Sales Ledger as up to date as possible, ensuring total efficiency which included – updating their accounts with payments, invoices, proformas and quotes. In addition, having a keen eye for detail to match up external and internal Sales Order numbers, confirming they match. Also, adding and updating Customer details onto our system.

Performing reconciliations of the company’s multiple bank accounts weekly and monthly.

Assisting the Finance Manager with daily, weekly and end of month procedures including maintaining a variety of internal documents and spreadsheets to ensure the company’s inner workings and success.

In this role, I had the opportunity to learn how the client’s demands and visions are created and maintained throughout the projects with schedules with every lighting’s design/features technical and decorative elements. Through this, I learned how to create proformas, quotes and schedules through Excel Spreadsheets and Sage 200, which are then sent to the client.

Liaising with our Projects Team and Warehouse team to ensure the storing and the despatch of equipment and items to site and for the suppliers and clients are maintained to the highest standard.

Administrative tasks such as scanning, dealing with incoming and outgoing postage and dealing with enquiries through phone or email as being the first point of contact. It was also my job to amend weekly the sales calls and face-to-face meetings documents and spreadsheets for our sales team which included the managing director’s numbers.

The softwares that I used daily were Microsoft Office and Teams.

June 21 - Nov 21 Accounts Assistant @ Berkeley Home Health

– Working in the head office for Berkeley Home Health was to provide administrative and accounting duties for multiple Care Homes and private geriatric care around the UK. My responsibilities were as follows:

Purchase Ledger for all offices which included adding all invoices with appropriate coding onto Sage and weekly Supplier payments runs through HSBC Banking.

Sales Ledger for all office’s clients using multiple online applications including Eazipay, HSBC, and other apps for processing and collecting Direct Debits; which were weekly, biweekly, monthly and twice a month. This including keeping clients Direct Debit details up to date.

Reconciling Bank Statements daily for all offices. On rare occasions, also processing clients refunds.

Reconciling statements would include coding on to Sage and processing necessary journals and accruals.

Reconciling credit card statements monthly.

First point of contact for relevant queries, maintaining strong relationships with both internal staff and external customers and suppliers through Microsoft Office email, phone, or post. Including taking credit card payments over the phone and if requested, sending receipts to the client.

Office administration including answering the phone, filing and post. In rare occasions, it was my responsibility to bank relevant cheques from clients received in the post into head office and from 3 other offices.

Ensuring Office equipment, stationery and other miscellaneous items were up to date and in stock for over 5 offices situated around the UK as the credit card for expenditures was based at head office.

Aug 20 - June 21 Accounts Assistant @ St Magnus Hospital

– Purchase Ledger for St Martha’s Hospital in Ringwood (under St Magnus Hospital) which included processing invoices and credits for various suppliers into Sage 50, therefore completing weekly payment runs for Suppliers and reconciling Supplier statements. Also dealing with any and all queries via Email, Post, or Phone for example setting up new Supplier accounts; While using Microsoft Office daily.

Sales Ledger for the 3 companies, St Martha’s Hospital, St Magnus Hospital and Rosemary Park Nursing Home. This entailed administering all invoices for the patient’s care to various funders such as Councils and CCGs on the software Caresys. I also was responsible for the posting and allocations of sales receipts, running and posting of monthly patient statements, and posting all patient transactions.

Managing Petty Cash monthly for the patient’s sundry money and for 3 companies expenditure.

Reconciling Bank and Credit Card statements monthly

Data Entry

First point of contact for relevant queries, maintaining strong relationships with both internal and external customers and suppliers.

Office administration including answering the phone, filing paperwork and opening incoming post.

March 20 - June 20 Customer Service Advisor @ Agilisys

– Due to the Coronavirus pandemic, I was sent home from my brief temporary job at Polypipe Ltd. Following this, I gained a role at Agilisys to administer relief and other services to anyone vulnerable needing help during this time. It was a working-from-home position where I took the details of the client or whoever the client is referring over the phone to fill out a form to go to their local council who will then arrange the details for whatever they are requesting. We provided services such as food deliveries, prescription pickups/deliveries, taking out bins and they had a service where they would provide company and communication to the lonely or stressed clients. This role has enabled me to ensure I remain professional and compassionate whatever the query. I have also really enjoyed that I have been able to help people throughout this stressful and uncertain period of time