Programme Assistant

Assisting the Project Manager in drafting project budget, project proposal and other supporting documents; drafting meeting minutes; submitting purchase requests through the Integrated Resource Management System (IRMA); drafting financial and administrative documents, visa support letters, TORs and technical specifications for purchasing stationery, IT and other equipment; providing logistical support for official visits and conferences including travel arrangements, catering, accommodation, and drafting visa support letters; compiling background materials and draft papers for seminars and conferences; performing interpretation and translation from and to Tajik, Russian and English.

Submitting purchase requests through IRMA; drafting financial and administrative documents including contracts with implementing partners; drafting visa support letters, TORs and technical specifications for purchasing stationery, food and hygienic staff; providing logistical support for official visits and conferences including travel arrangements; compiling background materials and draft papers for seminars and conferences; performing interpretation and translation from and to Tajik, Russian and English; drafting implementing partner agreements.

Submitting purchase requisition requests through IRMA; drafting financial and administrative documents including contracts with implementing partners; drafting visa support letters, TORs and technical specifications for purchasing stationery, food and hygienic staff; providing logistical support for official visits and conferences including travel arrangements; compiling background materials and draft papers for seminars and conferences; performing interpretation and translation from and to Tajik, Russian and English.

Written translation of training materials, curriculums, courses outlines, forum posts from English to Russian and vice versa; consecutive and whispering interpretation during trainings, seminars, field trips and cultural programs; proofreading translated materials; assisting in organizing conferences, seminars and training courses; drafting invitation letters; assisting participants during group works.

Teaching English; compiling lesson plans; organizing open topical lessons; compiling graduation tests; preparing for celebration of different holidays.

Receiving all income calls; preparing outgoing letters to partners and government offices; making oral and written translations (English to Russian, Tajik); designing medicine boxes using Corel Draw.

Auditing finance documents; adding missing documents to folders; preparing time sheets.

Receiving income calls; drafting official letters; making written and oral translations; providing office supplies and stationery; making payments for communication services and electricity.

• Coordinate the development of the Country Gender Equality Profile (CGEP) by drafting the concept note and other relevant documents, liaising with government counterparts and UN agencies, ensuring effective and timely communication among all stakeholders, facilitating information sharing between consultants and UN entities, and supporting consultants with scheduling focus group discussions (FGDs), interviews, and data collection etc.
• Coordinate meetings of the UN Gender Theme Group (GTG) and Extended GTG, including scheduling, minute-taking, information sharing, managing follow-up actions etc.
• Contribute to the development and coordination of the joint regional project “Challenging Harmful Attitudes and Norms for Gender Equality (CHANGE)”, including inputs to the Description of Action (DoA), project budget, and ongoing coordination and follow-up on project developments.
• Support the development and coordination of the joint project on VAWG statistics, “Let Data Speak”, by contributing to the draft project proposal, budget formulation, and follow-up activities.
• Support the Office in conducting risk-based capacity assessments of implementing partners, including a comprehensive review of programmatic, legal, and administrative documents; compiling assessment reports in the designated system ensuring the document accuracy and adherence to UN Women policies and procedures; and coordinating relevant follow-up actions.
• Regular participation at the PSEA Task Force, coordination and provision of inputs to the PSEA agenda from UN Women perspective. Ensuring compliance of implementing partners with UN PSEA policy during the evaluation of IPs, CSO.
• Provision of inputs from programme activities and results to Tajikistan PP and Regional Office reporting;
• Provision of substantive inputs to the development of programme partnership mobilization strategies.
• Support conducting meetings, workshops, conferences relevant to the overall UN Women mandate and objectives; when requested, present UN Women during the meetings and conferences;
• Contribute to activities related to capacity building of partners through technical assistance, mentoring, training, as per Programme Action Plan.
• Monitoring the functionality and progress of VAWG data collection system developed within Spotlight Initiative, ensuring close coordination with the CSO registering cases of violence against women and girls and further follow-ups.
• Provide inputs to the programme budget revisions, and expenditure tracking and reporting, if necessary;
• Provide inputs to budget delivery and the efficient use of financial resources, including budgeting and budget revisions, as well as expenditure tracking and reporting, if necessary;

September 2024 -January 2025
UN Women Tajikistan – Women Access to justice Project – Programme Assistant
Responsibilities:
• Contribute to the preparation of UN Women donor reports, including compiling draft reports, collecting and verifying data, and ensuring timely submission of required information to the Project Manager.
• Draft Calls for Proposals (CFPs) and Requests for Proposals (RFPs) by preparing Terms of Reference (ToRs), coordinating bid announcements, supporting the selection process of implementing partners, and reviewing applications for compliance and quality.
• Liaise with national counterparts and civil society organizations (CSOs) on project activities and work plans, including drafting Note Verbales (NVs) and maintaining communication with focal points at the Ministry of Foreign Affairs (MFA) regarding ongoing and planned initiatives and events.
• Provide logistical and administrative support for the organization of events, study visits, and monitoring missions, including scheduling meetings, drafting minutes, and ensuring timely follow-up on action points.

January 2024 -August 2024
UN Women Tajikistan – GBV prevention and response Project – Programme assistant
Responsibilities:
• Liaise with national counterparts on project-related activities, including drafting official correspondence (e.g., to the Ministry of Foreign Affairs), coordinating joint initiatives and events, and contributing to the development and implementation of work plans.
• Maintain regular contact with implementing partners and support the monitoring of their activities through field visits, data collection, and regular reporting.
• Ensure effective communication with shelters for GBV (Gender-Based Violence) survivors by collecting and reviewing monthly reports on the number of appeals, case management, referrals provided, and other key indicators.
• Contribute to donor reporting, particularly inputs on the activities of shelters for GBV survivors, including data collection, analysis, translation of received information etc.
• Contribute to the provision of technical support to shelters for GBV survivors, particularly Korvoni Umed (provision of household, IT equipment for Korvoni Umed and other target shelters)
• Support the organization of trainings on the VAWG (Violence Against Women and Girls) Data Registration System, including drafting Terms of Reference (ToRs), selecting consultants, and coordinating training sessions for target women’s rights organizations (WROs), GBV shelters, and women’s crisis centers. The system is an offline tool used by these stakeholders to document and manage data on cases of violence against women.
• Provide comprehensive communication support to the Office, including the coordination of global campaigns—particularly the 16 Days of Activism Against Gender-Based Violence—developing content for social media (Facebook/Instagram), drafting press releases for events, and contributing inputs to the UN Communications Group, in close collaboration with the UN Women Regional Office communications team to ensure strong and consistent visibility.
• Support the recruitment and onboarding of UN Volunteers, including drafting Descriptions of Actions (DoAs), assisting with vacancy announcements, contributing to and following up on the selection process, and supporting performance monitoring and quality assurance throughout the assignment.
• Contribution to the organization of the Women Water Forum (Liaison with Committee on women and family affairs and other relevant government entities, partners for development, CSO on the planned activities, coordination of joint activities, contribution to logistics and administrative tasks)
January – December 2023
UN Women Tajikistan, Spotlight Initiative – Programme Assistant
• Assisting Programme Coordinator in hiring consultants (Drafting ToRs, submitting SSA package to Global Service Tracker system, follow up on payment issue);
• Maintaining close contact with Implementing Partners (scheduling regular coordination meetings to track the project implementation; review the press releases, coordinate on developing Agendas and other project docs prepared by the partners prior to posting them on social media or sharing with governmental partners);
• Liaise with Committee of Women and Family Affairs and other national counterparts on smooth implementation of the Programme (drafting official letters, scheduling meetings to track the programme progress, organizing events);
• Assisting PM in the procurement of goods, services (drafting ToRs, RFQs, RFPs etc);
• Conducting monitoring visits to target districts to track the sustainability of the Programme interventions, check the availability of donated equipment.
• Assisting the UN Women Staff with the recruitment of UN Volunteers;
• Providing assistance to PM in the organization of meetings, workshops, retreats etc;
• Providing both oral and written translations from English to Russian/Tajik and vice versa.