Senior Manager, Legal Operations

iFIT’s vision is to create the world’s most holistic health and fitness platform, integrating all elements of health – physical fitness, mental health, nutrition and active recovery – into a seamless interactive experience. We develop proprietary software that learns and adjusts to the habits of each person as it delivers immersive content that guides them on their individual fitness journey.

We are seeking a skilled Senior Manager, Legal Operations with exceptional organizational abilities to help manage a dynamic company. The position will report directly to iFIT’s Associate General Counsel. The ideal candidate will be responsible for performing paralegal tasks while working under the guidance of iFIT’s team of in-house attorneys. They should possess a high level of job expertise and must have the ability to exercise independent judgment and decision-making. Experience in organizing and managing complex files and discovery is necessary for this position. Additionally, the candidate must be a team player while maintaining confidentiality in all matters.

COMMITMENTS

• Help drive iFIT’s implementation of legal operations best practices by building and maintaining efficient workflows, improving use of data, and expanding the Legal department’s use of software and AI-based tools.
• Assist in streamlining contracting processes to improve turnaround time and reduce risk.
• Contribute to ongoing improvements in legal record-keeping and document management systems.
• Improve Legal department financial forecasting and vendor management processes.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage internal case files and document discovery processes in connection with iFIT’s litigation docket.
• Coordinate with internal business teams to prepare responses to discovery requests and schedule and prepare for witness depositions.
• Oversee and implement iFIT’s critical internal legal operations processes, including managing and ensuring the quality and accuracy of electronic matter management files in Legal Tracker, preparing outside counsel spend reports and forecasts, and reviewing law firm matter budgets and invoices for compliance with iFIT’s outside counsel billing guidelines.
• Maintain records for iFIT’s subsidiary legal entities and ensure compliance with entity corporate governance and business registration requirements.
• Assist in contract management and related processes, including administering iFIT’s contract management system and coordinating contract reviews among other legal team members.
• Provide support in marketing and copy review and initial clearance
• Assist in administering pre-litigation products liability claims and improving iFIT’s internal claims management processes.
• Research and analyze law sources such as statutes, recorded judicial decisions, legal articles, treaties, constitutions, and legal codes.
• Research and analyze law sources such as statutes, recorded judicial decisions, legal articles, treaties, constitutions, and legal codes.

Qualifications

• Undergraduate college degree and at least 10 years’ experience as a paralegal at a law firm or with an in-house legal department.
• Significant substantive knowledge of the procedures, terminology, and documents relating to corporate matters; high degree of specialization in areas of expertise.
• Demonstrated ability to understand the “big picture” and attention to detail.
• Excellent analytical skills.
• Excellent communication skills, both written and oral.
• Ability to work effectively within a team environment and to work proactively.
• Strong time management skills and the ability to work under pressure in a fast-paced environment; ability to coordinate multiple tasks concurrently.
• Proficiency in using Microsoft Office software (Word, Outlook, Excel) and other law office software

Preferred Qualifications 

• Experience working with the in-house legal department of a large corporation (> $500m annual revenue).