Marketing & Events Operations Specialist

Remote from: UK
Annual salary: Undisclosed
Salary information is not provided for this position. Check our Salary Directory to estimate the average compensation for similar roles.
Department: Marketing & Sales
Employment type: Full Time,
Job posted: 9 Jun 2026
Apply before: 9 Jul 2026
Experience level: Director
Views / Applies: 33 / 12

A global leader in insurance software technology.

Computer Software
1982

AI Summary

This role is the operational backbone for a global Go-to-Market organization, overseeing financial processes, vendor management, logistics, and events. The specialist manages the full PO lifecycle, coordinates worldwide shipping, and leads end-to-end event planning. They act as a key connector between Marketing, Sales, Procurement, and Finance. The position requires 1+ years of experience in marketing or sales operations, event management, or logistics, with proficiency in tools like HubSpot. It is a fast-paced, collaborative role suitable for someone with strong organizational skills and ability to handle multiple time zones.

Role DNA

Job Complexity

Easy Hard

Pace & Pressure

Relaxed Fast-paced

Autonomy Level

Guided Full Ownership

Communication Load

Independent Highly Collaborative

AI Insight The role requires coordination across multiple functions and handling logistics, but the 1+ years experience requirement indicates a moderate difficulty level suitable for early-career professionals.

Salary Analysis

AI Insight The offered salary is not specified, but the market median for this role is estimated at $62,000, ranging from $45,000 to $80,000. This is competitive for a specialist with 1+ years of experience in marketing operations and events.

Key Skills

Marketing Operations Event Management Procurement Global Logistics Vendor Management HubSpot Budget Tracking PO Management Cross-functional Collaboration Executive Support

Cover Letter Sample

Dear Hiring Manager,

I am writing to express my interest in the Marketing & Events Operations Specialist position. With a strong background in marketing operations, event management, and global logistics, I am well-prepared to serve as the operational backbone for your GTM organization. My experience includes managing the full PO lifecycle, coordinating international shipments, and leading large-scale events from conception to reconciliation.

I thrive in fast-paced environments and excel at cross-functional collaboration, ensuring seamless execution across teams. I am proficient in HubSpot and procurement workflows, and I have a keen eye for detail and budget tracking.

I am excited about the opportunity to bring my operational expertise to your team and contribute to the success of your global marketing initiatives. Thank you for considering my application.

Sincerely,
[Your Name]

Possible Interview Questions

Can you describe your experience with managing the full PO lifecycle and ensuring budget alignment?

In my previous role as a Marketing Operations Coordinator, I owned the PO process from creation to closure. I worked with finance and procurement to ensure all purchases were aligned with the budget, tracked expenses in real-time, and reconciled invoices monthly. This involved coordinating with multiple vendors and internal teams to avoid overspend.

How do you handle logistics for global events, especially when dealing with customs and multiple time zones?

I establish clear timelines and work with freight forwarders who specialize in customs compliance. I use project management tools to track shipments and communicate proactively with on-site teams. For time zones, I schedule regular check-ins and set up shared dashboards so everyone has visibility.

Describe a time you managed a high-pressure event with tight deadlines. What was your approach?

During a product launch event, we had to secure a venue and manage shipping within two weeks. I prioritized tasks, delegated responsibilities to vendors, and set up daily stand-ups. I also prepared contingency plans for potential delays, such as backup venues and expedited shipping. The event was executed on time and within budget.

How proficient are you with HubSpot and what other marketing automation tools have you used?

I am proficient in HubSpot, including creating workflows, managing contacts, and tracking campaign performance. I have also used Marketo and Eventbrite for event management. I am comfortable learning new tools quickly and have trained team members on HubSpot best practices.

Explain how you would prioritize tasks when managing multiple requests from different departments, such as Marketing, Sales, and Procurement.

I use a combination of urgency and impact to prioritize. I maintain a shared task board and communicate with stakeholders about timelines. For example, if a vendor contract needs renewal that affects a major event, that takes precedence over routine inventory restocking. I also set realistic expectations and negotiate deadlines when necessary.

Role Overview

The Global Marketing Operations Specialist serves as the operational backbone for the worldwide Go-to-Market (GTM) organization. You will ensure seamless execution across financial processes, vendor management, global logistics, events management, and executive coordination, acting as the key connector between Marketing, Sales, Procurement, and Finance.

Key Responsibilities

Financial & PO Management: Own the full PO lifecycle, vendor onboarding, and payment tracking; ensure budget alignment and expense reconciliation across all regions.
Global Logistics & Shipping: Coordinate worldwide shipping for events, trade shows, and product samples; manage customs compliance and track end-to-end delivery.
Events Management: Lead end-to-end planning and execution of global marketing events, including trade shows, conferences, and internal flagship initiatives. Manage venue sourcing, supplier coordination, on-site logistics, and post-event reconciliation to ensure consistent, high-quality experiences across all regions.
Sourcing & Gifting: Manage global inventory, sourcing, and distribution of branded swag and promotional items for executive and marketing initiatives.
Vendor & Contract Liaison: Act as the operational bridge to Procurement; manage contract renewals, negotiations with venues/suppliers, and SLA compliance.
Strategic Project Support: Provide operational leadership for flagship events, product launches, and cross-functional process redesigns.

Requirements

Experience: 1+ years in Marketing/Sales Operations, Event Management, Procurement, or Global Logistics.
Technical Skills: Proficiency in PO/Invoicing systems, procurement workflows, HubSpot, and budget tracking tools; familiarity with event management platforms is an advantage.
Logistics Savvy: Strong background in coordinating global shipments and event logistics (a significant advantage).
Soft Skills: Exceptional organization, attention to detail, and the ability to manage high-pressure deadlines across multiple time zones.
Bonus: Experience supporting executive leadership (CMO/CRO level) and managing large-scale external events

Sapiens is an equal-opportunity employer. We value diversity and strive to create an inclusive work environment that embraces individuals from diverse backgrounds.

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