Procurement Operations Coordinator

Remote from: USA
Annual salary: Undisclosed
Salary information is not provided for this position. Check our Salary Directory to estimate the average compensation for similar roles.
Department: Product & Operations
Employment type: Full Time,
Job posted: 18 Jun 2026
Apply before: 18 Jul 2026
Experience level: Midweight
Views / Applies: 31 / 2

Fortive is a diverse global team working together to innovate essential technologies for a safer, more productive world.

Industrial Automation
2016

Actively Hiring

AI Summary

The Procurement Operations Coordinator role at Gordian supports purchase order processing, tracking, and reporting for multiple projects, initially focusing on the NYC Department of Education portfolio. This position serves as a liaison between Project Management, Finance, and external clients to ensure smooth procurement workflows and data integrity. Key responsibilities include reconciling purchase orders, maintaining audit-ready records, and identifying process improvements. The ideal candidate has a bachelor's degree, 3+ years of procurement experience, and strong analytical and communication skills. This remote position requires availability during Eastern Time business hours and offers an opportunity to work within a dynamic, fast-paced environment.

Role DNA

Job Complexity

Easy Hard

Pace & Pressure

Relaxed Fast-paced

Autonomy Level

Guided Full Ownership

Communication Load

Independent Highly Collaborative

AI Insight The role involves coordinating procurement tasks across multiple projects and stakeholders, requiring attention to detail and problem-solving, but the responsibilities are well-defined and do not require advanced technical expertise, placing it at a moderate difficulty level.

Salary Analysis

AI Insight The job posting does not specify a salary range. Based on US market data for Procurement Operations Coordinators with 3+ years of experience, the median salary is approximately $60,000 per year. This role offers competitive pay relative to similar positions, with potential for growth.

Key Skills

Procurement Purchase Orders Supply Chain Management Data Management ERP Systems Microsoft Excel Communication Client Relations Project Management Process Improvement

Cover Letter Sample

Dear Hiring Manager,

I am excited to apply for the Procurement Operations Coordinator position at Gordian. With a Bachelor's degree in Business and over three years of experience in procurement and contract administration, I have honed my skills in purchase order processing, data reconciliation, and cross-functional collaboration. In my previous role, I successfully managed procurement workflows for multiple projects, ensuring accuracy and timely delivery while maintaining strong relationships with clients and internal teams.

I am particularly drawn to Gordian's mission of providing essential technology for safety and productivity, and I am eager to contribute to the NYC Department of Education portfolio. My proficiency in Microsoft Excel and experience with ERP systems make me well-suited to handle the data-intensive aspects of this role. I thrive in fast-paced environments and am adept at prioritizing competing demands to meet deadlines.

Thank you for considering my application. I look forward to the opportunity to discuss how my background aligns with Gordian's goals.

Sincerely,
[Your Name]

Possible Interview Questions

Can you describe a time when you had to resolve a discrepancy in a purchase order? How did you handle it?

In my previous role, I noticed a mismatch between a PO and the invoice. I immediately contacted the supplier to verify the quantities and prices, and cross-referenced with the project manager's records. By communicating clearly and documenting the correction, we updated the PO and avoided a payment delay.

How do you prioritize tasks when managing multiple projects with competing deadlines?

I use a combination of tools like Smartsheet and regular check-ins with stakeholders. I assess urgency and impact, then create a task list with deadlines. I also proactively flag any risks to the project manager to adjust priorities as needed.

How do you ensure data integrity when processing purchase orders across different systems?

I rely on double-checking entries, cross-referencing with source documents, and using system validations. I also maintain a log of all transactions for audit trails. Regular reconciliation between systems helps catch errors early.

Describe your experience with ERP systems. How have you used them to improve procurement efficiency?

I have worked with Oracle and SAP, where I automated PO creation and tracking. By setting up approval workflows and dashboards, I reduced processing time by 20% and improved visibility for the finance team.

This role involves working with public sector clients. Are you familiar with any specific procurement regulations or compliance requirements?

I have experience with public sector procurement, including knowledge of competitive bidding requirements and documentation standards. I am comfortable with audit processes and maintaining records in compliance with government regulations.

Overview

We are seeking a detail-oriented and proactive Procurement Operations Coordinator to support the accurate processing, tracking, and reporting of purchase orders across multiple customer projects. This role serves as a critical link between Project Management, Finance, and external clients ensuring procurement workflows run smoothly, data integrity is maintained, and client expectations are met. While initially supporting the New York City Department of Education portfolio, this role is designed to scale across Gordian’s growing customer base.

Key Responsibilities

Process, track, and reconcile purchase orders across customer and Gordian systems, ensuring accuracy and alignment to project budgets
Serve as the primary point of contact for clients and internal stakeholders on PO status, updates, discrepancies, and resolution
Maintain complete and audit-ready procurement records and documentation to support compliance and financial reporting
Monitor PO activity across contracts and project portfolios, proactively flagging risks, variances, or delays
Drive continuous improvement by identifying workflow gaps and recommending process enhancements that improve speed, accuracy, and operational efficiency
Support internal teams in achieving customer goals and key performance metrics through timely and accurate procurement execution
Manage competing priorities across multiple projects while maintaining strong client relationships and service delivery standards

Required Qualifications

Bachelor’s degree or equivalent combination of education and relevant work experience in Business, Supply Chain Management, or related field
3+ years of experience in Procurement, Purchasing, Contract Administration, or Project/Construction Management
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
Strong analytical, organizational, and problem-solving skills
Excellent written and verbal communication skills with a customer service orientation
Ability to manage multiple projects simultaneously in a fast-paced, deadline-driven environment
Self-motivated with the ability to work both independently and collaboratively within a team

Preferred Qualifications

Experience with ERP systems and reporting tools
Proficiency in Power BI and/or Smartsheet
Familiarity with public sector procurement processes

Work Location & Schedule

This is a remote position open to candidates located nationwide
Must be available to work Eastern Time zone business hours
Minimal travel required

Fortive Corporation Overview

Fortive’s essential technology makes the world safer and more productive. We accelerate transformation in high-impact fields like workplace safety, build environments, and healthcare.

We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in healthcare sterilization, industrial safety, predictive maintenance, and other mission-critical solutions. We’re a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to advanced technologies that help providers focus on exceptional patient care.

We are a diverse team 10,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.

At Fortive, we believe in you. We believe in your potential—your ability to learn, grow, and make a difference.

At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone.

At Fortive, we believe in growth. We’re honest about what’s working and what isn’t, and we never stop improving and innovating.

Fortive: For you, for us, for growth.

About Gordian

Gordian is the world’s leading provider of facility and construction cost data, software and services for all phases of the building lifecycle. A pioneer of Job Order Contracting (JOC), Gordian’s offerings also include our proprietary RSMeans data and Sightlines Facility Intelligence solutions. From planning to design, procurement, construction and operations, Gordian’s solutions help clients maximize efficiency, optimize cost savings and increase building quality. Gordian is a part of the international business group Fortive, with 26,000 people employed worldwide.We offer an excellent benefits package including medical, dental, vision, life and LTD insurance, HSA, and a 401(k) retirement plan. EOE/AA/M/F/Vets/Disabled.

We Are an Equal Opportunity Employer. Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at [email protected].

Bonus or Equity
This position is also eligible for bonus as part of the total compensation package.

Pay Range
The salary range for this position (in local currency) is 47,600.00 – 71,400.00

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