Shared Services Onboarding Coordinator – Part Time

Remote from: USA
Salary, yearly, USD: 34,000
Department: HR & Recruiting
Employment type: Part Time,
Job posted: 2 Jul 2026
Apply before: 2 Aug 2026
Views / Applies: 110 / 3

About 2020 Companies

We enhance retail sales, create memorable experiences, develop marketing strategies, fulfill merchandising needs, and provide nationwide training.

Marketing & Advertising
1991

AI Summary

This part-time role manages candidate onboarding from offer acceptance to day one, ensuring a seamless experience in a high-volume, fast-paced environment. The coordinator serves as the primary contact for new hires, partners with recruiters and hiring managers, and handles I-9 compliance and system access. Key responsibilities include maintaining data integrity, tracking progress, and identifying process improvements. The position requires strong organizational skills, attention to detail, and proficiency in Microsoft Office. It is remote-friendly and offers a consistent schedule.

Role DNA

Job Complexity

Easy Hard

Pace & Pressure

Relaxed Fast-paced

Autonomy Level

Guided Full Ownership

Communication Load

Independent Highly Collaborative

AI Insight The role is moderately difficult due to the need for meticulous compliance management and multitasking, but it follows structured procedures and standard operating guidelines.

Salary Analysis

AI Insight The offered salary of $34,000 annually ($17/hr) is below the market median for a full-time Onboarding Coordinator, which typically ranges from $35,000 to $55,000. However, the role is part-time, so the hourly rate is reasonable for the level of experience required.

Core Skills Required

Onboarding HR Compliance I-9 Verification Applicant Tracking Systems Customer Service Data Entry Microsoft Office Time Management Communication Process Improvement

Cover Letter Sample

Dear Hiring Manager,

I am excited to apply for the Shared Services Onboarding Coordinator position at 2020 Companies. With over two years of experience in HR and onboarding, I have honed my skills in managing high-volume candidate flows and ensuring compliance with employment laws. My strong organizational abilities and attention to detail align perfectly with the requirements of this role.

In my previous role, I successfully guided new hires through the entire onboarding process, from offer acceptance to day one, while maintaining excellent data integrity in the applicant tracking system. I am confident that my proactive problem-solving skills and customer service orientation will contribute to the efficiency of your Shared Services Team.

Thank you for considering my application. I look forward to the opportunity to discuss how I can support 2020 Companies in delivering a seamless hiring experience.

Sincerely, [Your Name]

Sample Interview Questions

How do you ensure compliance with I-9 requirements?

I stay updated on USCIS guidelines and use a checklist to verify documents, set reminders for deadlines, and maintain organized records.

Describe a time you had to manage multiple tasks in a fast-paced environment.

In my previous role, I managed onboarding for 50+ new hires per month while handling data entry and compliance checks, prioritizing tasks based on urgency.

How do you handle a difficult candidate during onboarding?

I listen to their concerns, provide clear information, and escalate if needed, maintaining a professional and empathetic attitude.

What experience do you have with applicant tracking systems?

I have used systems like ADP and Taleo to track candidates, manage workflows, and generate reports.

How do you ensure data accuracy?

I double-check entries, use validation tools, and conduct regular audits to maintain data integrity.

Job Type:

Regular

Work Location:

Remote – TX – Dallas

Overview:

2020 Companies is seeking a part-time Onboarding Coordinator to join our Shared Services Team!

The Onboarding Coordinator is responsible for delivering a high-quality, seamless hiring experience in a high-volume, fast-paced environment. This role manages all candidate onboarding activities from offer acceptance through the first day of employment, serving as the primary point of contact for new hires while partnering closely with recruiters, hiring managers, and internal stakeholders. The Onboarding Coordinator also provides critical operational and administrative support to ensure smooth departmental functions and compliance with all applicable employment laws.

What We Offer:

Receive $17.00/hr, paid weekly
Work remotely, from home
Mobile Reimbursement
Consistent schedule

Job Description:

Onboarding

Serve as the primary point of contact for new hires, guiding them through every step of the onboarding process from offer acceptance to day one
Partner with recruiters and hiring managers to ensure candidates are efficiently and expeditiously guided through the hiring process
Continuously monitor the applicant tracking system to ensure timely candidate flow and completion of all required tasks
Order and track pre-employment screenings in a timely manner
Manage I-9 compliance and ensure timely completion of all USCIS requirements
Ensure all necessary system logins and access are set up for incoming new hires
Manage and troubleshoot post-offer applicant tracking system access issues
Use sound judgment and appropriate resources to disposition candidates in accordance with client and company guidelines
Partner with HR and Legal regarding changing regulatory demands as needed
Ensure adherence to FCRA, EEO, and all related federal and state employment laws
Maintain excellent data integrity across all onboarding-related systems
Track and report on new hire progress to leadership teams
Continuously identify opportunities to improve the onboarding process and enhance the overall candidate experience

Operations & Administration

Handle daily organizational and administrative tasks to support departmental operations
Manage travel arrangements, scheduling, and other logistical needs for the team
Analyze and audit data for accuracy and completeness
Maintain a high level of customer service during inbound and outbound communications
Communicate in a timely and professional manner with all candidates and internal stakeholders
Provide accurate and timely responses to all inquiries and general correspondence
Assist with ad-hoc operational tasks as needed

Qualifications

High school diploma or equivalent required
1–2 years of relevant experience in onboarding, human resources, or recruiting preferred
Strong organizational skills with the ability to manage multiple tasks simultaneously
Excellent written and verbal communication skills, with a strong attention to detail and accuracy
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), including working knowledge of basic formulas and functions
Previous data entry experience strongly preferred
Ability to be resourceful and proactive when issues arise
Strong problem-solving skills and sound judgment under pressure
Customer service-oriented attitude with excellent interpersonal and collaboration skills
Ability to work both independently and as part of a team
Ability to thrive in a fast-paced, dynamic environment

What You Can Expect From 2020 Companies
We welcome every voice, and we are committed to building a truly inclusive environment where your differences are not just welcomed, they are celebrated. We are always identifying opportunities to encourage our team to be their authentic selves, while working to provide a best-in-class experience for our employees. Whether that’s paid holidays, long-term career pathing options, personal development opportunities or professional stretch assignments, you can expect 2020 Companies to support you.
2020’s Commitment
We are committed to creating a diverse and inclusive organization and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other dimensions of identity.

Apply now >