About this role.
Ruby Labs is seeking a highly organized Product Owner to own execution quality across a D2C subscription product. The role involves setting priorities with stakeholders, translating them into technical tasks, and driving delivery across product, engineering, design, data, and marketing. This is a high-accountability position requiring a structured operator who can enforce standards, fix process bottlenecks, and take ownership of unclaimed projects. The ideal candidate has 3+ years as a Project Owner or Product Manager, technical fluency, and advanced use of AI tools. The role is fully remote and demands a bias to ownership and direct communication.
Role DNA
A quick view of the complexity, pace, ownership and collaboration implied by the job description.
Job Complexity
4/5Pace & Pressure
4/5Autonomy Level
5/5Communication Load
5/5Salary analysis
Estimated compensation compared with the broader US market for similar roles.
Core skills
Skills and capabilities most closely associated with this opportunity.
Cover letter sample
Dear Hiring Manager,
I am excited to apply for the Product Owner role at Ruby Labs. With over 4 years of experience driving delivery for live software products, I have a proven track record of setting priorities, writing precise technical specs, and holding cross-functional teams accountable for quality and deadlines. I am highly structured and use AI tools daily to accelerate workflows, ensuring nothing stalls or ships below standard.
Your emphasis on ownership and direct communication resonates with my approach. I thrive in high-accountability environments where I can fix process bottlenecks and take charge of unclaimed projects. I am confident I can elevate execution quality across your D2C subscription product.
Thank you for considering my application. I look forward to discussing how I can contribute to Ruby Labs’ innovative team.
Sincerely,
[Your Name]
Sample interview questions
In my previous role, I noticed a developer consistently delivering code with insufficient testing. I scheduled a one-on-one, provided specific examples of where the work fell short, and worked with them to create a checklist for future tasks. I also adjusted the definition of done to include mandatory unit tests, which improved overall quality.
I use a weighted scoring model based on business impact, urgency, and dependencies. I facilitate a prioritization meeting with stakeholders to align on goals and ensure transparency. I maintain a single backlog ranked by agreed criteria and communicate trade-offs clearly.
I use ChatGPT to draft user stories and acceptance criteria from rough product notes, reducing spec writing time by 40%. I also use AI to generate test cases and analyze sprint data for bottlenecks. For instance, I set up a bot that summarizes daily standup updates and flags tasks at risk.
I take ownership immediately. I assess the project’s scope, break it into tasks, and identify resources. For example, a data migration initiative had no owner, so I coordinated with engineering and data teams, created a timeline, and drove it to completion while keeping stakeholders informed weekly.
I enforce a clear definition of done that includes code review, testing, and documentation. I use checklists and conduct pre-release demos to verify work against specs. If something fails, I reject it and work with the team to fix the root cause. Retrospectives help institutionalize improvements.
About us
Ruby Labs is a leading tech company that creates and operates innovative consumer products. We offer a diverse range of opportunities across the health, education, and entertainment industries. Our innovative teams are driving the future of consumer-led products, and we’re always looking for passionate individuals to join us. Learn more about our story at: https://rubylabs.com/about-us/
About the Role
We are looking for a highly organized Project Owner to own execution quality across one of our D2C subscription products. You will be fully responsible for keeping every workstream moving to standard – setting priorities with stakeholders, translating them into clear technical tasks, driving delivery across product, engineering, design, data, and marketing, and taking direct ownership of projects that have no dedicated owner.
This is a high-accountability role suited for someone who treats “almost done” as not done. We hold a high bar: clear tickets, honest timelines, and work shipped to standard. You will inspect the work, keep the team moving when pace or quality slips, and close gaps yourself when a project falls between roles.
Responsibilities
Execution Ownership & Process
Set priorities together with stakeholders and maintain a single, agreed backlog
Own the delivery pipeline end to end, from prioritized backlog to verified release
Define and enforce processes, definitions of done, and quality standards across all workstreams
Drive sprint planning, task tracking, and follow-through so nothing stalls silently
Identify process bottlenecks and fix them with structure, not workarounds
Task Definition & Technical Clarity
Translate product and business priorities into precise, developer-ready technical tasks
Write specs with clear acceptance criteria, edge cases, and measurable outcomes
Partner with engineering to scope, estimate, and sequence work realistically
Use AI tools daily to accelerate spec writing, analysis, and QA – and spread what works across the team
Verify delivered work against spec before it ships — and reject what falls short
Standards & Team Accountability
Hold every contributor to explicit quality and deadline expectations
Push pace and raise the bar when execution drifts, directly and constructively
Run reviews and retros that convert misses into changed processes
Institutionalize best practices so quality does not depend on individual heroics
Cross-functional & Unowned Projects
Take direct ownership of initiatives that lack a dedicated owner and drive them to completion
Coordinate across product, engineering, design, data, and marketing to unblock dependencies
Collaborate with the Managing Director to align execution priorities with business goals
Keep stakeholders informed with concise, honest status reporting
Qualifications
Must-Have Experience
3+ years as a Project Owner, Product Manager, or Delivery/Project Lead on a live software product
Proven track record writing technical tasks and specs that engineers execute without back-and-forth
Experience running agile delivery processes (backlog management, sprints, releases) end to end
Demonstrated ability to build processes, checklists, and quality standards – not just follow them
Experience holding cross-functional contributors accountable for deadlines and quality
Working technical fluency: able to discuss implementation trade-offs with engineers credibly
Advanced, daily use of AI tools (LLMs, agents, AI-assisted workflows) to accelerate specs, analysis, and delivery – with command of standard task-management tooling (Jira, Linear, Notion, or equivalent)
Leadership Attributes
Highly structured operator – you build systems that make quality repeatable
Comfortable giving direct, specific feedback and enforcing standards without drama
Bias to ownership: picks up unclaimed problems instead of waiting for assignment
Detail-obsessed about the work itself – reads the ticket, tests the feature, checks the numbers
Clear, direct communicator who operates effectively in a remote environment
Location
Ruby Labs operates within the CET (Central European Time) zone. Applicants from any country are welcome to apply for the position as long as they are located within approximately ± 4 hours of CET. This ensures optimal collaboration and communication during working hours.
Benefits
Discover the perks of being part of our vibrant team! We offer:
Remote Work Environment: Embrace the freedom to work from anywhere, anytime, promoting a healthy work-life balance.
Unlimited PTO: Enjoy unlimited paid time off to recharge and prioritize your well-being, without counting days.
Paid National Holidays: Celebrate and relax on national holidays with paid time off to unwind and recharge.
Company-provided MacBook: Experience seamless productivity with top-notch Apple MacBooks provided to all employees who need them.
Flexible Independent Contractor Agreement: Unlock the benefits of flexibility, autonomy, and entrepreneurial opportunities. Benefit from tax advantages, networking opportunities, reduced employment obligations, and the freedom to work from anywhere. Read more about it here: https://docs.google.com/document/d/1nkrN76JlZkbKj9WSOhlT1_mni_CZeDkHdwfIjPXVwvk/preview?tab=t.0#heading=h.ndsdl4wapxtt
Be part of our fast-growing team and seize this excellent opportunity for personal and professional growth!
Interview Process
After submitting your application, we conduct a thorough review which typically takes 3 to 5 days, but may occasionally take longer due to the volume of applications received. If we see a potential fit, we proceed with the following steps:
Recruiter Screening (40 minutes)
Technical Interview (90 minutes)
Final Interview (60 minutes)
Life at Ruby Labs
At Ruby Labs, we move fast, aim high, and expect the same from our team. We’re not here to play small—we’re here to build, grow, and win. That means we look for people who are ambitious, driven, and ready to give their best every single day.
This is a place for individuals who thrive under pressure, embrace challenges, and see opportunity in every obstacle. If you’re hungry to achieve, motivated by impact, and want to grow at the speed of your own ambition, Ruby Labs offers the platform to make it happen.
Here, effort is matched with reward. We recognize those who go all in and deliver results, and we create space for people who want more—more responsibility, more growth, and more success.
#LI-Remote
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