About this role.
This role is for a detail-oriented Non-Linguistic Quality Control Specialist to review English translations in the pharmaceutical and medical device sector. The specialist will perform QC checks on clinical, regulatory, and pharmacovigilance documents, using CAT tools and QA software to ensure accuracy and consistency. The position requires experience with high-volume, time-sensitive tasks, with urgent turnaround times of 12-24 hours and availability on weekends. Ideal candidates have a background in localization QC, advanced English (C1+), and familiarity with XTM, Trados, or MemoQ. This is a remote, part-time freelance opportunity with steady volume and long-term potential.
Role DNA
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Core skills
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Cover letter sample
I am writing to express my strong interest in the Non-Linguistic Quality Control Specialist position at Welo Life Sciences. With several years of experience in localization QA, I have developed a meticulous eye for catching inconsistencies in formatting, terminology, and data that others often miss. My hands-on proficiency with CAT tools like XTM and Trados, along with QA tools such as Xbench, ensures efficient and accurate QC of clinical and pharmacovigilance documents. I am comfortable working under tight 12-24 hour turnaround deadlines and handling high volumes of small files while maintaining strict compliance with client instructions. I am eager to contribute to your mission of delivering regulator-ready translations that impact patient safety.
Sample interview questions
I start by comparing the source and target documents, checking that all numbers, units, dates, and patient identifiers match exactly. I then run QA checks in Xbench and the CAT tool to catch terminology inconsistencies and formatting issues. After that, I review the track changes in Word to ensure all comments and revisions are properly addressed. Finally, I verify that the document follows the client's style guide and formatting instructions before submission.
I prioritize by deadline and client impact, and I maintain a clear checklist for each file. I use Open Offers to self-assign only the volume I can realistically handle within the given time frame. I also batch similar tasks to improve efficiency, and I communicate proactively with project managers if any risk of delay arises. If necessary, I am available on weekends and bank holidays to meet critical deadlines.
In a previous role, I caught a discrepancy in the dosage units of a clinical trial protocol that had been incorrectly converted from milligrams to grams. I flagged it immediately to the project manager, and the client confirmed the error before the document was sent to the regulatory agency. This prevented a potentially dangerous misinterpretation and reinforced my commitment to detail-driven QC.
In regulated industries, even a small formatting or numeric error can alter the meaning of critical information, leading to patient safety risks or regulatory non-compliance. Non-linguistic QC ensures that numbers, units, dates, and formatting are accurately preserved across translations. This layer of control is essential for documents like SAE reports, SmPCs, and patient information leaflets. It provides the confidence that the final translated document is both accurate and regulator-ready.
I document the issue and immediately contact the project manager to request clarification or missing information. I do not guess, because in regulated environments assumptions can lead to serious errors. I also check if the client has provided a style guide or reference materials that might resolve the ambiguity. If needed, I escalate the risk and suggest a practical timeline for getting the answer so the deadline is still met.
- Perform Quality Control of translations into English for pharmacovigilance, regulatory, and clinical content.
- Ideal candidate brings experience with clinical/regulatory documents (medical reports, protocols, synopses, ICF, discharge and study reports, SmPC, PIL, medical literature, linguistic validation) or pharmacovigilance documents (SAE/AE, PSURs, SUSARs, ICSRs, DSUR, RMP)
- Use CAT tools (XTM preferred) and run QC checks to ensure accuracy and consistency.
- Validate formatting, numbers, dates, units, terminology, and adherence to instructions.
- Support processing of non-editable/handwritten sources and perform formatting QC after conversion.
- Self-assign work according to availability via Open Offers and meet urgent TATs (typically 12–24 hours).
- Handle high volume split across multiple small files; document and report discrepancies.
- Cross-collaboration with PMs and escalate risks promptly.
- Mandatory experience with CAT tools: XTM, Trados, MemoQ, Phrase or others.
- Experience with QA checks: Xbench, Verifika, or CAT-integrated QA.
- Experience with Track Changes function in Word.
- Minimum 6 months as a Language QA specialist in localization.
- Advanced English level, min. C1
- Availability of 4–5 hours per day; willing to work weekends and bank holidays.
- Able to meet urgent TATs (12–24 hours) and manage many small files.
- Willing to complete the QC test and follow staged onboarding.
- Prior experience with a similar QC role at an LSP is a strong plus.
Nice to have
- Flexibility and willingness to work occasional weekends and bank holidays.
Annual salary information is not provided for this position. Explore salary ranges for similar roles in our Salary Directory ›
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