About this role.
This Accounts Payable Coordinator role supports high-volume invoice processing, vendor payments, and reconciliations across multiple entities in a marketing and advertising environment. The coordinator will code invoices to general ledger accounts, investigate discrepancies, maintain records, and assist with month-end and year-end close activities. The position requires 2–3 years of AP or general accounting experience, strong Excel capabilities, and familiarity with systems such as QuickBooks, NetSuite, Mediaocean, or Strata. It is a fully remote Brazil-based position supporting U.S.-focused client work and requires clear communication with vendors, agencies, and internal stakeholders. Success depends on accuracy, organization, responsiveness, and the ability to manage a substantial workload independently.
Role DNA
A quick view of the complexity, pace, ownership and collaboration implied by the job description.
Job Complexity
3/5Pace & Pressure
4/5Autonomy Level
4/5Communication Load
4/5Salary analysis
Estimated compensation compared with the broader US market for similar roles.
Core skills
Skills and capabilities most closely associated with this opportunity.
Sample interview questions
I use a structured review process that validates vendor details, invoice amounts, approval status, coding, supporting documentation, and duplicate-invoice indicators before posting. I also reconcile exception reports regularly and prioritize issues that could affect payment timing or the close.
I would compare each statement line with the AP ledger, open invoices, payments, credits, and payment dates to identify the variance. I would then investigate items such as unapplied credits, missing invoices, duplicate entries, or payments in transit, document the resolution, and communicate clearly with the vendor if confirmation is needed.
I review the nature of the expense, vendor history, purchase order or contract details, department, entity, and established chart-of-accounts guidance. For unclear items, I seek confirmation from the budget owner or accounting lead rather than making assumptions, ensuring coding is consistent and audit-ready.
I first focus on invoices and accrual information that materially affect the reporting period, followed by reconciliations, exception resolution, and required close reports. I maintain a deadline-based tracker, communicate risks early, and coordinate with stakeholders to obtain missing approvals or documentation promptly.
I have used accounting platforms to enter invoices, manage vendor records, run aging and payment reports, and support reconciliations. In Excel, I use functions such as XLOOKUP, SUMIFS, IF statements, pivot tables, filters, and conditional formatting to validate data, identify exceptions, and prepare clear reporting.
About Truelogic
At Truelogic we are a leading provider of nearshore staff augmentation services headquartered in New York. For over two decades, we’ve been delivering top-tier technology solutions to companies of all sizes, from innovative startups to industry leaders, helping them achieve their digital transformation goals.
Our team of 600+ highly skilled tech professionals, based in Latin America, drives digital disruption by partnering with U.S. companies on their most impactful projects. Whether collaborating with Fortune 500 giants or scaling startups, we deliver results that make a difference.
By applying for this position, you’re taking the first step in joining a dynamic team that values your expertise and aspirations. We aim to align your skills with opportunities that foster exceptional career growth and success while contributing to transformative projects that shape the future.
Our Client
A digital-first marketing network that combines creativity and technology to deliver integrated solutions. Specializing in digital transformation, performance media, data analytics, and strategic communications, it serves global B2C, B2B, and DTC brands, driving growth and engagement through innovative marketing strategies
Job Summary
The Accounts Payable (AP) Coordinator plays a vital role in ensuring accurate and timely processing of vendor invoices and payments across multiple entities. This position involves coding invoices to appropriate general ledger accounts, reconciling discrepancies, maintaining detailed financial records, and supporting month-end and year-end closing activities. Strong attention to detail, proficiency in financial systems, and effective communication skills are essential for success in this role.
Responsibilities
Invoice Processing: Review and process a high volume of vendor invoices and payments across multiple locations and entities, ensuring compliance with company policies.
Account Reconciliation: Request vendor account statements, perform reconciliations, and research and correct any discrepancies to maintain accurate financial records.
Vendor Communication: Communicate with vendors, agencies, and internal teams to resolve billing discrepancies and respond to inquiries promptly.
Financial Reporting Support: Assist with month-end and year-end financial close processes, including generating and distributing billing reports to stakeholders.
Qualifications and Job Requirements
Accounting Knowledge: 2–3 years of experience in accounts payable or general accounting, with a solid understanding of basic accounting principles.
Technical Proficiency: Proficient in Microsoft Excel and experienced with financial software such as QuickBooks, NetSuite, Mediaocean, or Strata.
Communication Skills: Excellent written and verbal communication abilities to effectively interact with vendors and internal teams.
Organizational Abilities: Detail-oriented and capable of multitasking, prioritizing tasks, and meeting deadlines in a dynamic work environment.
AI experience is necessary.
What We Offer
100% Remote Work: Enjoy the freedom to work from the location that helps you thrive. All it takes is a laptop and a reliable internet connection.
Highly Competitive USD Pay: Earn an excellent, market-leading compensation in USD, that goes beyond typical market offerings.
Paid Time Off: We value your well-being. Our paid time off policies ensure you have the chance to unwind and recharge when needed.
Work with Autonomy: Enjoy the freedom to manage your time as long as the work gets done. Focus on results, not the clock.
Work with Top American Companies: Grow your expertise working on innovative, high-impact projects with Industry-Leading U.S. Companies.
Why You’ll Like Working Here
A Culture That Values You: We prioritize well-being and work-life balance, offering engagement activities and fostering dynamic teams to ensure you thrive both personally and professionally.
Diverse, Global Network: Connect with over 600 professionals in 25+ countries, expand your network, and collaborate with a multicultural team from Latin America.
Team Up with Skilled Professionals: Join forces with senior talent. All of our team members are seasoned experts, ensuring you’re working with the best in your field.
Apply now!
Annual salary information is not provided for this position. Explore salary ranges for similar roles in our Salary Directory ›
Upload your resume now
- To unlock remote work opportunities and be discovered by global employers.
This job listing has been manually reviewed by the Jobicy Trust & Safety Team for compliance with our posting guidelines, including verification of the company's legitimacy, accuracy of job details, clarity of remote work policy, and absence of misleading or fraudulent content.
