Payroll Coordinator

Remote from: USA
Salary, yearly, USD: 60,000 - 70,000
Department: Admin & Virtual Assistant
Employment type: Full Time,
Job posted: 5 Jun 2026
Apply before: 5 Jul 2026
Experience level: Midweight
Views / Applies: 57 / 12

About company

About Datavant

Connecting the world’s health data to improve patient outcomes.

Computer Software
2017

Actively Hiring

AI Summary

This Payroll Coordinator role at Datavant supports payroll operations for a rapidly growing healthcare data company with over 10,000 employees. Responsibilities include validating earnings, deductions, tax withholdings, and garnishments for weekly/bi-weekly payrolls across multiple legal entities. The ideal candidate has 2+ years of payroll experience, proficiency in Oracle and ADP, and strong knowledge of US payroll regulations. The role demands excellent communication, attention to detail, and adaptability in a hyper-growth environment. Datavant values diversity and offers a collaborative culture focused on transforming healthcare data.

Role DNA

Job Complexity

Easy Hard

Pace & Pressure

Relaxed Fast-paced

Autonomy Level

Guided Full Ownership

Communication Load

Independent Highly Collaborative

AI Insight The role requires advanced proficiency in Excel and payroll systems, managing high-volume payrolls across multiple states/entities, which adds complexity. However, the experience requirement is moderate (2+ years), and the candidate works within a team, so the difficulty is rated 3 out of 5.

Salary Analysis

AI Insight The offered salary range of $60,000-$70,000 is competitive for a Payroll Coordinator role, aligning with the market median. The lower end is above the 25th percentile, and the upper end reaches the 75th percentile in many regions, making it attractive for candidates with 2+ years of experience.

Key Skills

Payroll Processing Multi-State Payroll Oracle HCM ADP Smart Compliance Excel Tax Compliance Garnishments Deductions Communication Attention to Detail

Cover Letter Sample

I am excited to apply for the Payroll Coordinator position at Datavant. With over 3 years of progressive payroll experience in multi-state and high-volume environments, I have developed a strong proficiency in Oracle and ADP systems, ensuring accuracy in tax withholdings and compliance. My attention to detail and analytical skills have consistently led to error-free payroll processing and positive audit results.

In my previous role at a large healthcare organization, I managed weekly payroll for 5,000 employees across multiple legal entities, handling complex deductions and garnishments. I also spearheaded a system upgrade that reduced processing time by 20% while improving data integrity. I am passionate about leveraging technology to streamline payroll processes and support employee satisfaction.

I am drawn to Datavant’s mission of making health data secure and accessible, and I am eager to contribute to a collaborative team that values innovation. My experience in hyper-growth environments has taught me to adapt quickly and prioritize effectively under tight deadlines. I look forward to the opportunity to discuss how my skills align with your needs.

Possible Interview Questions

Can you describe your experience with multi-state payroll tax compliance and how you stay updated on changing regulations?

In my previous role, I handled payroll for employees in over 20 states, ensuring proper tax setup and withholding. I subscribe to IRS updates and attend quarterly webinars to stay current. For example, I recently managed a tax jurisdiction change for a new state, coordinating with the ADP team to update tax codes and avoid penalties.

How do you ensure accuracy when processing high-volume payrolls for multiple legal entities?

I use a combination of system validations and manual checks. For instance, I run pre-processing reports in Oracle to verify totals against expected amounts, then reconcile post-processing reports. I also maintain a detailed checklist to ensure no steps are missed, which has resulted in zero material errors over two years.

Describe a time you had to handle a payroll discrepancy or an employee inquiry about their pay. How did you resolve it?

An employee reported an underpayment due to a missed overtime entry. I investigated by reviewing time records and payroll reports, identified the error, and initiated a manual adjustment. I communicated the resolution to the employee within 24 hours and updated our time tracking process to prevent recurrence.

How proficient are you with Excel, and can you give an example of using advanced functions to improve payroll processes?

I am advanced in Excel, using pivot tables and VLOOKUPs to analyze payroll data. For example, I created a macro that automatically reconciles gross-to-net calculations, reducing manual review time by 30% and catching discrepancies early. I also use conditional formatting to highlight anomalies in large datasets.

How do you prioritize tasks when faced with tight deadlines and multiple competing priorities from different stakeholders?

I use a priority matrix to assess urgency and impact. For payroll deadlines, compliance tasks come first. I communicate with stakeholders about timelines and set expectations. During peak periods, I break down tasks into smaller steps and delegate where possible, ensuring critical deadlines are met without sacrificing quality.

Datavant is the data collaboration platform trusted for healthcare. Guided by our mission to make the world’s health data secure, accessible and actionable, we provide critical data solutions for organizations across the healthcare ecosystem – including providers, health plans, researchers, and life sciences companies. From fulfilling a single patient’s request for their medical records to powering the AI revolution in healthcare, Datavanters are building the future of how data is connected and used to improve health.
By joining Datavant today, you’re stepping onto a driven and highly collaborative team that is passionate about creating transformative change in healthcare.

As Payroll Coordinator you will be responsible for contributing to the completion of the weekly and bi-weekly payroll processes including validating the accuracy of earnings, deductions, tax withholdings and garnishments for large volume payrolls and multiple legal entities. Our employees are our most important asset, and your work will be critical in ensuring we are prompt, compliant, and continually uplevel our payroll and tax processes to support our global team. If you are ready to join a dynamic team working hard to establish a best-in-class payroll function, this is the opportunity for you.

Responsibilities include but are not limited to:

Assist with the daily payroll operations for a complex, rapidly growing organization of over 10,000 employees.
Answer employee questions concerning payroll related manners (i.e. paychecks and W-2s).
Assist with keeping tax records up to date and accurate.
Assist with tax research when needed.
Stay up to date with U.S. payroll regulations, payroll tax laws, and compliance requirements, ensuring adherence to all applicable laws and regulations and timely payroll tax setup and filings.

Qualifications

2+ years of progressive experience in payroll operations.
Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders.
Exceptional attention to detail, analytical thinking, and critical thinking skills.
Excellent organizational time management skills to manage multiple, diverse, and potentially conflicting priorities.
In-depth knowledge of payroll laws and regulations (FLSA, IRS guidelines, etc.). Multi-state payroll experience preferred.
Experience with payroll systems, particularly Oracle and ADP Smart Compliance.

What You Will Bring to the Table:

Direct experience with payroll processing, including multi-state and international payroll tax compliance
2+ years managing high-volume payrolls across multiple legal entities
Oracle HCM experience strongly preferred
Demonstrated ability to lead change during periods of rapid organizational growth
Adaptability to thrive in a hyper-growth environment, with a strong drive for continuous learning and improvement
Exceptional interpersonal and communication skills, with the ability to collaborate effectively with both internal teams and external partners
Advanced proficiency in Excel, including pivot tables, VLOOKUPs, and complex formulas
Strong analytical and problem-solving skills, with keen attention to detail
Ability to interpret and process complex information, delivering solutions that align with business and compliance requirements under tight deadlines
Proven cross-functional leadership, prioritization, and collaboration skills
Effective negotiation and consensus-building abilities, with experience working across diverse teams

We are committed to building a diverse team of Datavanters who are all responsible for stewarding a high-performance culture in which all Datavanters belong and thrive. We are proud to be an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.
At Datavant our total rewards strategy powers a high-growth, high-performance, health technology company that rewards our employees for transforming health care through creating industry-defining data logistics products and services.
The range posted is for a given job title, which can include multiple levels. Individual rates for the same job title may differ based on their level, responsibilities, skills, and experience for a specific job.

The estimated total cash compensation range for this role is:

$60,000—$70,000 USD

To ensure the safety of patients and staff, many of our clients require post-offer health screenings and proof and/or completion of various vaccinations such as the flu shot, Tdap, COVID-19, etc. Any requests to be exempted from these requirements will be reviewed by Datavant Human Resources and determined on a case-by-case basis. Depending on the state in which you will be working, exemptions may be available on the basis of disability, medical contraindications to the vaccine or any of its components, pregnancy or pregnancy-related medical conditions, and/or religion.
This job is not eligible for employment sponsorship.
Datavant is committed to a work environment free from job discrimination. We are proud to be an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. To learn more about our commitment, please review our EEO Commitment Statement here. Know Your Rights, explore the resources available through the EEOC for more information regarding your legal rights and protections. In addition, Datavant does not and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay.
At the end of this application, you will find a set of voluntary demographic questions. If you choose to respond, your answers will be anonymous and will help us identify areas for improvement in our recruitment process. (We can only see aggregate responses, not individual ones. In fact, we aren’t even able to see whether you’ve responded.) Responding is entirely optional and will not affect your application or hiring process in any way.
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