About this role.
This position is for a Company Secretarial Senior Officer or Assistant Manager at a global investment bank, focusing on non-listed entities. Responsibilities include incorporation and dissolution of companies, organizing shareholder/board meetings, and maintaining statutory records. The ideal candidate has 5-8 years of experience in company secretarial work from professional services, law firms, or financial services, and must be fluent in Chinese. Axiom offers competitive compensation, flexibility in work arrangements, and a strong commitment to diversity and inclusion.
Role DNA
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3/5Autonomy Level
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Core skills
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Cover letter sample
I am writing to express my interest in the Company Secretarial Senior Officer/Assistant Manager position at Axiom, as advertised. With over 7 years of experience in company secretarial functions within financial services, I have a proven track record of managing incorporations, dissolutions, and statutory compliance for global entities. My fluency in Mandarin Chinese allows me to effectively communicate with stakeholders across APAC, aligning with the requirements of this role.
I am particularly drawn to Axiom's commitment to flexibility and diversity, which mirrors my own professional values. My background includes coordinating board meetings and maintaining meticulous statutory records, ensuring full adherence to local regulations. I am confident that my expertise will contribute to your team's success.
Thank you for considering my application. I look forward to the possibility of discussing how my skills can support Axiom's client needs.
Sample interview questions
I have handled numerous incorporations and dissolutions for private companies across multiple jurisdictions. For incorporations, I prepared the necessary documents such as articles of incorporation and registered the entity with local authorities. For dissolutions, I managed the legal process, including notifying creditors, settling liabilities, and filing dissolution paperwork. I ensure all steps comply with local laws and regulations.
I subscribe to industry newsletters from legal and regulatory bodies, attend webinars, and participate in professional networks. I also regularly review updates from corporate registries and seek guidance from legal counsel when needed.
In my previous role, I coordinated a board meeting for a multinational subsidiary with a tight two-week timeline. I liaised with directors across time zones, prepared the agenda and board packs, ensured all materials were distributed on time, and handled last-minute changes. The meeting was successful, and feedback noted the seamless organization.
I adhere to strict confidentiality protocols, including secure document storage, password protection, and limited access. I also follow company policies and legal requirements regarding data privacy. For instance, I use encrypted email for sensitive communications and ensure physical documents are locked.
In my previous role at a financial services firm, I frequently communicated with Chinese-speaking stakeholders, including board members and regulatory authorities. I prepared bilingual board minutes and correspondence, ensuring accuracy and cultural appropriateness. This enabled smooth cross-border operations and compliance with local requirements.
We are currently seeking a Company Secretarial Senior Officer / Assistant Manager to provide ongoing support for our global investment banking client:
Responsibilities:
- Provide support for non-listed entities to execute a range of company secretarial functions including:
- Incorporation and dissolution of companies / subsidiaries along with changes in shareholders / directors as required.
- Assisting with the preparation and organization of shareholder / board meetings.
- Maintaining statutory and company secretarial records in line with local guidelines
- other ad hoc matters
Minimum Qualifications:
- 5 – 8 (+) years of experience across the full spectrum of company secretarial responsibilities for private entities, from Professional services firms, law firms, or financial services / corporates.
- Fluency in Chinese skills including Mandarin is required
Why Join Axiom
Compensation, Benefits & Working Location:
This role offers a highly competitive compensation and benefits package in the alternative legal services marketplace, that includes health benefits, CPF/MPF contributions and more. Axiomites also get access to professional development resources and learning and development programs. Axiom provides the opportunity to work remotely, onsite or hybrid, depending on client requirements.
Axiom is the global leader in high-calibre, on-demand legal talent. Covering North America, the UK, Europe, and APAC, we enable legal departments to drive efficiency and growth and meet the demands of today’s business landscape with best in breed alterative legal services.
Axiom is a leader in diversity, inclusion, and social engagement. Diversity is core to our values and we are proud to be an equal opportunity employer. We are proud to be named a best place to work for LGBTQ+ Equality, earning top marks in the 2021 Corporate Equality Index for the second consecutive year. Axiom’s legal department is Mansfield certified and is committed to considering at least 50% diverse candidates for leadership roles and outside counsel representation.
Learn more about life at Axiom.
World-class clients – our global presence provides direct access to opportunities with leading companies, including F100 organizations, allowing you to roadmap your career with exciting and challenging work.
Flexibility – we work with you to achieve the highest level of flexibility – in the way that you define it. Whether you prefer remote work, a greater breadth of exposure, or even more personal time – we present you with opportunities that help you reach these goals.
A dedicated talent team – we put in the effort to make sure your experience is nothing short of exceptional. You will be assigned a dedicated talent partner that oversees your journey with us from when you join Axiom, to starting your first engagement, and all future engagements!
Equal Opportunity Employer: Axiom ensures equal employment opportunity in recruitment and employment, without discrimination or harassment on the basis of race, color, nationality, national or ethnic origin, religious creed or belief, political opinion, sex, gender reassignment, pregnancy or maternity, age, disability, alienage or citizenship status, marital (or civil or other partnership recognized by law) status, genetic predisposition or carrier status, sexual orientation, military service, or any other characteristic protected by applicable law. Axiom prohibits and will not tolerate any such discrimination or harassment.
We understand that many legal professionals have chosen to adopt the consultancy model, and we are happy to discuss this option with you. We offer both consultants and employees the opportunity to work with our enviable client roster. Contact us in complete confidence to find out more about opportunities to work with Axiom as an employee or consultant.
Accommodation for Individuals with Disabilities: Upon request and consistent with applicable laws, Axiom will provide reasonable accommodations for individuals with disabilities who require an accommodation to participate in each stage of the recruitment process. To request an accommodation to complete the application form, please contact us at benefits@axiomlaw.com and include “Applicant Accommodation” in the subject line.
Axiom respects your privacy. For an explanation of the kind of information we collect about you and how it is used, our full privacy notice is available here. Employment with Axiom may be contingent upon successful completion of a background check, providing proof of identity, and possessing the necessary legal authorization to work. By submitting an application, you acknowledge that all information contained therein, and provided at any part of the application process, is correct and accurate to the best of your knowledge.
Annual salary information is not provided for this position. Explore salary ranges for similar roles in our Salary Directory ›
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