About this role.
The Research Accounting Specialist at Baylor College of Medicine supports the financial management of sponsored projects, including invoicing, financial reporting, and closeout processes. This remote position within Texas involves collaborating with sponsors and internal departments to resolve billing issues and ensure compliance with regulations. The role requires a Bachelor's degree in accounting, finance, business, or a related field, and is ideal for detail-oriented entry-level candidates. Preferred qualifications include prior experience in an academic research setting and high proficiency in Excel. The position is not eligible for visa sponsorship and requires US work authorization.
Role DNA
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Job Complexity
3/5Pace & Pressure
3/5Autonomy Level
3/5Communication Load
4/5Salary analysis
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Core skills
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Cover letter sample
Dear Hiring Manager,
I am excited to apply for the Research Accounting Specialist position at Baylor College of Medicine. With a Bachelor's degree in Accounting and a strong eye for detail, I am well-prepared to handle invoicing, financial reporting, and compliance for sponsored projects. My proficiency in Excel and ability to collaborate effectively with internal teams and sponsors make me a strong fit for this role. I look forward to contributing to your mission of supporting research and would welcome the opportunity to discuss my qualifications further.
Sincerely, [Your Name]
Sample interview questions
I would verify all transactions against supporting documentation and use Excel functions like VLOOKUP and pivot tables to reconcile data. Additionally, I would follow established procedures and double-check calculations to minimize errors.
In a previous role, I noticed an invoice was undercharged and reviewed the contract terms. After identifying the issue, I communicated with the sponsor, provided supporting documentation, and issued a corrected invoice, ensuring the records were accurate.
I have a basic understanding of federal cost principles and institutional policies for sponsored research. I would ensure all expenses are allowable, allocable, and consistent with the grant terms, and I would stay updated on any regulatory changes.
I would create a tracking system, such as a spreadsheet or project management tool, to list all deadlines and tasks. I would prioritize based on urgency and sponsor requirements, tackling the most critical items first while keeping stakeholders informed of progress.
I am passionate about supporting academic research and ensuring that financial resources are managed responsibly. I find it rewarding to contribute to the success of sponsored projects and to help drive scientific discoveries through accurate financial management.
Summary
The Research Accounting Specialist supports the financial management of sponsored projects from billing through closeout. This role prepares invoices and reports, monitors outstanding payments, and keeps grant records accurate and up to date. The position works closely with sponsors and internal departments to resolve financial issues and provide supporting documentation. It also helps ensure that sponsored project activity follows applicable sponsor requirements, accounting standards, and institutional procedures.
This position is remote within Texas.
Job Duties
- Creates invoices and financial reports for sponsored projects and makes sure they are completed according to sponsor guidelines and due dates.
- Checks transactions, account balances, and backup documentation to find discrepancies and determine whether corrections are needed.
- Updates grant and financial information in the appropriate systems so records remain accurate and current.
- Contacts sponsors about unpaid invoices and helps address billing or payment issues.
- Collects and prepares supporting documents for sponsor inquiries, audits, and project closeouts.Keeps financial records and documentation organized and complete for future reference.
- Makes sure financial work follows institutional procedures, sponsor terms, and applicable accounting standards.
- Performs other job-related duties as assigned.
Minimum Qualifications
- Bachelor’s degree in Accounting, Finance, Business or related field. Four years of relevant experience may substitute for degree requirement.
- No experience required with Bachelor’s degree.
Preferred Qualifications
- Prior experience working in a research academic setting or comparable environment, a plus.
- High proficiency in Excel.
Work Authorization Requirement:
This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.
Annual salary information is not provided for this position. Explore salary ranges for similar roles in our Salary Directory ›
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