About this role.
Figma seeks a full-time Executive Assistant to support VPs and their Design organization as it scales. The role combines high-level executive administration with strategic operations, including calendar and travel management, expense and purchase-order approvals, meeting operations, and cross-functional follow-through. Candidates need at least five years of executive-support experience in a fast-paced technology environment, excellent judgment, discretion, and advanced Google Workspace skills. The position requires working Pacific Time hours and is available from San Francisco or New York City hubs or remotely within the United States. The role offers a disclosed annual base salary range of $127,000 to $221,000 USD, plus equity and benefits.
Role DNA
A quick view of the complexity, pace, ownership and collaboration implied by the job description.
Job Complexity
4/5Pace & Pressure
5/5Autonomy Level
5/5Communication Load
5/5Salary analysis
Estimated compensation compared with the broader US market for similar roles.
Core skills
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Cover letter sample
Dear Hiring Team,
I am excited to apply for the Executive Assistant, Design role at Figma. With extensive experience supporting senior leaders in fast-paced technology environments, I bring proactive calendar and travel management, sound judgment, and a disciplined approach to confidential work.
I excel at creating operating rhythms, coordinating complex cross-functional initiatives, and anticipating risks before they affect leadership priorities. My communication style is clear, thoughtful, and appropriately direct, enabling me to represent leaders effectively while building trusted relationships across teams.
Figma's focus on collaborative design, operational excellence, and creative use of AI strongly resonates with me. I would welcome the opportunity to help the Design organization operate efficiently and scale successfully.
Sample interview questions
I begin by confirming the decision criteria, such as business impact, urgency, required attendees, and immovable deadlines. I present the executive with concise options and tradeoffs, recommend a path, and communicate the final decision promptly while preserving relationships with affected stakeholders.
I would establish a repeatable operating cadence with clear owners, decision points, content deadlines, and a single source of truth. Before the meeting, I would validate readiness and surface risks; afterward, I would document decisions, assign action items, and follow up until commitments are closed.
I treat confidential information on a need-to-know basis, use approved tools and access controls, and verify recipients before sharing sensitive materials. I also apply judgment in verbal discussions and escalate ambiguous situations to the appropriate leader or policy owner.
I map recurring tasks and friction points first, then standardize intake, automate reminders or status tracking where appropriate, and document the new workflow. I measure success through reduced manual coordination, clearer ownership, and faster completion of critical deliverables.
I would clarify the desired outcome, identify stakeholders and dependencies, and create an action plan with milestones and accountable owners. I would maintain a concise status view, resolve blockers directly when possible, and escalate only with context and a recommended decision.
Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life—whether you’re brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you’re excited to shape the future of design and collaboration, join us!
As an Executive Assistant in Design, you’ll be responsible for keeping VPs and their pillars organized as we scale for growth. In this role, you’ll work directly with your leaders to manage day-to-day administrative and operational needs, partner closely with their leadership teams, and collaborate cross-functionally within the broader Tech Org. As a strategic partner with an eye for identifying gaps, you will drive processes, rhythms, and operate as a trusted partner across various stakeholders to drive outcomes. Our Design team is growing quickly, which provides an opportunity to have a tremendous impact on the success of our product and Figma as a whole.
This is a full-time role that can be held from one of our US hubs (SF or NYC) or remotely in the United States. Note: the role requires working PT hours.
What you’ll do at Figma:
- Proactively manage VP calendars, meetings, business travel arrangements, and expenses
- Act as a delegate for the VP, signing off for expenses, PO approval, and various other tooling (as needed) with careful attention to internal policy
- Partner with operations leadership to craft agendas and logistics for seamless large-scale meetings–tracking content readiness, taking notes, and pushing forward on relevant action items
- Identify opportunities for workflow optimization around business deliverables, VP efficiency, and function or company rhythms
- Be a strategic thought partner to the CDO’s EA, VPs and their leadership teams, with a focus on design operations, process, and long-term planning
- Drive outcomes for complex problems across internal teams to ensure cross-functional alignment on projects, company milestones, and internal events
- Build culture and connection across company hubs and remote Figmates, bringing the team together and embodying Figma’s ‘Play’ value
We’d love to hear from you if you have:
- 5+ years of executive support within a fast-paced tech environment, fully grasping the ability to anticipate tradeoffs and act independently to make decisions
- An affinity for AI and the ability to build creative workflows to improve operational efficiency
- Strong written and verbal communication skills, with sharp judgment and experience as a trusted thought partner to leaders—surfacing risks, influencing priorities, shaping how their time is spent, and representing leaders across internal and external stakeholders in person, virtually, and via email, while being unafraid to provide pushback and upward feedback
- A thoughtful and inclusive lens with a track record of trustworthiness, reliability, and discretion with confidential information
- Advanced-level skills in Google Suite products (Gmail, GCal, Google Drive – Docs, Sheets)
While it’s not required, it’s an added plus if you also have:
- An affinity for Figma and an interest in becoming an expert in our product
- Previous experience supporting technical or AI-focused teams
At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you’re excited about this role but your past experience doesn’t align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.
Pay Transparency Disclosure
Job level and actual compensation will be decided based on factors including, but not limited to, individual qualifications objectively assessed during the interview process (including skills and prior relevant experience, potential impact, and scope of role), market demands, and specific work location.
Figma offers equity to employees, as well as a competitive package of additional benefits, including health, dental, and vision coverage; retirement benefits with company contributions; parental leave and reproductive or family planning support; mental health and wellness benefits; and paid time off. Figma provides paid sick leave, holidays, and other leave benefits in compliance with applicable federal, state, and local laws, including the requirements of the Washington Minimum Wage Act and related regulations. Exempt employees are eligible for employer‑provided paid flexible PTO in addition to flexible paid sick leave. PTO is subject to manager approval. Additional benefits may include company recharge days, cell phone and home internet reimbursements, and a number of lifestyle spending accounts. Figma also offers sales incentive compensation for most sales roles and an annual bonus plan for eligible non-sales roles. All compensation and benefits are subject to applicable plan terms and may be modified by Figma at any time, consistent with applicable law.
Annual Base Salary Range:
$127,000—$221,000 USD
At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace – we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to accommodations-ext@figma.com. These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities.
Examples of accommodations include but are not limited to:
- Holding interviews in an accessible location
- Enabling closed captioning on video conferencing
- Ensuring all written communication be compatible with screen readers
- Changing the mode or format of interviews
To ensure the integrity of our hiring process and facilitate a more personal connection, we require all candidates keep their cameras on during video interviews. Additionally, if hired you will be required to attend in person onboarding.
By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figma’s Candidate Privacy Notice.
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