About this role.
Supabase seeks an Executive Assistant to serve as a trusted operating partner to its CEO in a global, remote-first developer-platform company. The role owns executive calendar and inbox management, meeting preparation, travel logistics, follow-through, and coordination with executives, investors, board stakeholders, and external partners. Success requires sound judgment, discretion, exceptional written communication, and proactive prioritization amid shifting, async workflows. The candidate must be located in an APJ/APAC timezone to provide leadership coverage. This is a high-trust role supporting a fast-scaling organization with substantial cross-functional exposure.
Role DNA
A quick view of the complexity, pace, ownership and collaboration implied by the job description.
Job Complexity
4/5Pace & Pressure
5/5Autonomy Level
5/5Communication Load
5/5Salary analysis
Estimated compensation compared with the broader US market for similar roles.
Core skills
Skills and capabilities most closely associated with this opportunity.
Sample interview questions
I begin with the CEO's highest-priority objectives, decision-making needs, and non-negotiable commitments. I assess each request for strategic impact, urgency, preparation requirements, and whether it can be delegated or handled asynchronously, then communicate clear alternatives when a meeting is not the best use of executive time.
I would create a concise briefing that covers the meeting objective, attendee backgrounds, relevant company context, decisions needed, risks, key metrics, and recommended talking points. I would confirm materials and logistics in advance, identify open questions with owners, and capture decisions and action items immediately after the meeting.
I establish clear triage rules for urgent, sensitive, delegable, and informational messages, while learning the executive's communication style and decision preferences. I draft concise responses for approval or send authorized replies, elevate only issues requiring executive judgment, and handle confidential items through secure and discreet processes.
I stay calm, identify the critical constraint, and quickly develop practical backup options such as alternate travel routes, virtual participation, delegate coverage, or revised meeting times. I keep affected stakeholders informed with concise updates and document the final plan so that no follow-up or dependency is missed.
I would use a lightweight, visible action tracker with clear owners, deadlines, status, and decision context, supported by tools such as Notion, Slack, and Google Workspace. I would send structured pre-reads and post-meeting recaps, create timely reminders, and escalate blockers early while avoiding unnecessary synchronous meetings.
About Supabase
Supabase is the Postgres development platform, built by developers for developers. We provide a complete backend solution including Database, Auth, Storage, Edge Functions, Realtime, and Vector Search. All services are deeply integrated and designed for growth.
About the Role
We’re looking for an Executive Assistant to support our CEO as Supabase continues to scale globally. This person will be a trusted partner to the CEO, helping manage time, communication, priorities, travel, follow-through, and key operating rhythms across a fast-moving, remote-first company.
This role must be based in an APJ / APAC timezone to provide strong timezone coverage for our CEO and leadership team. You’ll work closely with founders, executives, internal stakeholders, investors, and external partners, ensuring the CEO is prepared, focused, and able to spend time on the highest-impact work.
This role is ideal for someone who thrives in async, fast-paced environments, has strong judgment, and is excited about supporting a developer-focused company building tools that scale to millions.
What You’ll Be Responsible For
In this role, you’ll:
Own the CEO’s calendar management, prioritization, and day-to-day operating rhythm.
Manage inbox triage and communications by monitoring emails, drafting responses, and keeping communication flowing across internal and external stakeholders.
Prepare briefings, agendas, decks, notes, and follow-up materials so the CEO is ready for every meeting.
Track follow-ups, decisions, and commitments to help projects move forward and keep stakeholders accountable.
Coordinate seamless domestic and international travel, logistics, scheduling changes, and last-minute adjustments.
Support investor meetings, board-related preparation, executive meetings, offsites, and company-wide moments.
Handle sensitive and confidential information with absolute discretion, professionalism, and integrity.
Anticipate needs, identify blockers early, and solve problems proactively before they escalate.
Partner across the company to create clarity, improve coordination, and help leadership operate effectively in a global, remote-first environment.
You Might Be a Good Fit If You
Have experience supporting a CEO, founder, or senior executive in a startup or scale-up environment.
Are based in an APJ / APAC timezone and can provide strong coverage for a globally distributed leadership team.
Communicate clearly across technical and non-technical audiences, with excellent written and verbal communication.
Have experience working in async, remote-first, or globally distributed teams.
Are tech savvy and comfortable using tools like Notion, Slack, Google Workspace, and AI-enabled workflows.
Bring strong judgment around prioritization, confidentiality, stakeholder management, and executive communication.
Are energized by organized chaos, fast-moving priorities, and solving problems before they become blockers.
Are comfortable navigating ambiguity, moving quickly, and staying several steps ahead.
What We Offer
Fully Remote
We hire globally. We believe you can do your best work from anywhere. There are no Supabase offices, but we provide a WeWork membership or co-working allowance you can use anywhere in the world.
ESOP
Every team member receives ESOP (equity ownership) in the company. We want everyone to share in the upside of what we’re building together.
Tech Allowance
Use this budget to set up your ideal work environment—laptop, monitor, headphones, or whatever helps you do your best work.
Health Benefits
Supabase covers 100% of health insurance for employees and 80% for dependents, wherever you are. Your wellbeing and your family’s health are important to us.
Annual Off-Sites
Once a year, the entire company gathers in a new city for a week of connection, collaboration, and fun. It’s a highlight of our year.
Flexible Work
We operate asynchronously and trust you to manage your own time. You know what needs to be done and when.
Professional Development
Every team member receives an annual education allowance to spend on learning—courses, books, conferences, or anything that supports your growth.
About the Team
Supabase was born-remote and open-source-first. We believe our globally distributed team is our secret weapon in building tools developers love.
~400 team members
60+ countries
20+ languages spoken
Over $1B raised (including our $500M Series F)
540,000+ community members
We move fast, build in public, and use what we ship. If it’s in your project, we probably use it in ours too. We believe deeply in the open-source ecosystem and strive to support—not replace—existing tools and communities.
Annual salary information is not provided for this position. Explore salary ranges for similar roles in our Salary Directory ›
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