About this role.
Grafana Labs is seeking a Senior Executive Assistant to support the SVP of Global Customer Solutions in a fully remote role. This position blends traditional executive support with program management, requiring coordination of strategic initiatives, calendar management, travel planning, and event coordination. The ideal candidate is proactive, thrives in fast-paced environments, and leverages AI and automation to enhance productivity. The role offers a competitive salary of $127,000-$153,000 and is open to candidates in US time zones.
Role DNA
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Job Complexity
4/5Pace & Pressure
5/5Autonomy Level
5/5Communication Load
5/5Salary analysis
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Core skills
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Cover letter sample
Dear Hiring Manager,
I am excited to apply for the Senior Executive Assistant role at Grafana Labs. With a strong background in executive support and program management, I have successfully managed complex calendars, coordinated global travel, and driven strategic initiatives for senior leaders. I thrive in fast-paced, remote environments and am passionate about using AI tools to streamline operations and increase efficiency. I would be honored to support your SVP of Global Customer Solutions and contribute to Grafana's innovative culture.
Sincerely, [Your Name]
Sample interview questions
I would evaluate urgency, impact, and alignment with the SVP's strategic priorities. I use a triage system: immediate actions that affect time-sensitive meetings or deadlines go first, followed by high-impact tasks. I also proactively communicate with stakeholders to manage expectations and ensure transparency.
In a previous role, I coordinated an international leadership off-site for 30 participants. I broke down the project into milestones, tracked progress using a project management tool, and set up weekly check-ins with key stakeholders. By proactively identifying risks, I was able to adjust plans and deliver a seamless event.
I would use AI for meeting transcription and summarization to ensure accurate action items, automate email triage and draft responses, and employ scheduling assistants to optimize calendar management. For program coordination, I'd use AI-powered dashboards to track project milestones and identify bottlenecks early.
I adhere to strict confidentiality principles, including need-to-know access, secure document storage, and using encrypted communication channels. I am careful about discussing sensitive topics in public spaces and always verify recipients before sharing documents. I treat confidentiality as a cornerstone of trust.
I once had to arrange last-minute travel for an executive during a weather disruption. I quickly rebooked flights and accommodations, arranged alternate meeting schedules, and communicated changes to all affected parties. The executive was able to attend the critical meeting on time, and I received positive feedback for my calm and resourceful approach.
Grafana Labs, the company behind the open observability cloud, is founded on the principles of open source, open standards, open ecosystems, and open culture. Grafana Cloud, our fully managed observability platform, is flexible and built for scale. With Grafana Cloud’s actually useful AI, organizations can see, understand, and act on all their disparate data to move at the speed of their ambitions. Today, more than 35 million users and 7,000+ customers – including Anthropic, Bloomberg, NVIDIA, Microsoft, and Salesforce – trust Grafana Labs to ensure reliability of their applications and systems, resolve incidents quickly, and optimize their telemetry to reduce noise and cost. We are a 100% remote company with 1,600+ team members across 40+ countries, and we’re backed by leading investors including Lightspeed Venture Partners, Sequoia Capital, GIC, Coatue, J.P. Morgan, CapitalG, and Lead Edge Capital. Learn more at grafana.com and follow us on LinkedIn and X.
We’re scaling fast and staying true to what makes us different: an open-source legacy, a global collaborative culture, and a passion for meaningful work. Our team thrives in an innovation-driven environment where transparency, autonomy, and trust fuel everything we do.
You may not meet every requirement, and that’s okay. If this role excites you, we’d love you to raise your hand for what could be a truly career-defining opportunity.
The Opportunity:
Grafana is looking for a highly motivated Senior Executive Assistant to support our SVP, Global Customer Solutions. This is not a traditional EA role. While you will bring strong executive support skills to the table, the primary differentiator here is your ability to think and operate as a program manager – owning the coordination, organization, and forward momentum of a broad portfolio of strategic initiatives across our global Customer Solutions organization.
Working closely with the SVP, you will serve as an operational hub for the team – ensuring programs move forward, decisions get made, and nothing falls through the cracks. You are someone who sees coordination as a strategic function, not an administrative one. You are energized by complexity, thrive in fast-moving environments, and take pride in bringing structure to ambiguity.
You bring excellent verbal, written, and organizational skills along with a consistent track record of supporting senior executives and driving programs in a dynamic, high-growth tech environment. You are high energy with a fun-loving, empathetic attitude, yet you are a mature professional gifted with the ability to handle challenging situations with grace and tact. You are not just eager to learn – you are proactive about leveraging AI tools and automation to make yourself and the people around you more effective.
What You’ll Be Doing:
Executive Support
- Maintain a busy calendar and daily schedule for the SVP, fielding and prioritizing requests with sound judgment
- Coordinate extensive domestic and international travel
- Help triage, organize, and draft responses to emails as necessary
- Manage expenses in a proactive, fiscally alert manner
- Ensure and maintain confidentiality of all appropriate communications and documents
- Attend meetings, document discussions, and distribute action items
- Coordinate and host group meetings, leadership meals, and management team off-sites
- Work with sales and customer success teams to coordinate customer meetings and visits
- Help plan and execute events and leadership meetings, including occasional domestic and international travel for logistics and on-site support
- Handle occasional personal tasks for the executive as needed
- Work closely with other EAs at Grafana to coordinate on events, calendars, and best practices across a globally distributed organization
- Coordinate temporary office and meeting space as needed
Program Management
- Own the operational cadence of the Global Customer Solutions org – tracking active programs, surfacing blockers, and ensuring key initiatives stay on schedule
- Maintain a centralized program tracker across all strategic workstreams, providing the SVP and leadership team with a clear, real-time view of status, priorities, and open decisions
- Drive accountability across cross-functional programs by coordinating with team leads, following up on commitments, and escalating when needed
- Help design and implement lightweight but effective program management processes and frameworks that scale with the team
- Help prepare and maintain materials for leadership reviews, all-hands meetings, and executive briefings – including agendas, status decks, and pre-reads
- Assist in the planning and execution of quarterly business reviews and organizational planning cycles
- Identify inefficiencies in how the team operates and bring forward proposals to improve them
- Serve as a coordination layer between the SVP and key internal stakeholders including Sales, Marketing, Finance, People Ops, and Product
- Support the rollout of new org-wide initiatives by managing timelines, tracking deliverables, and communicating progress
AI & Automation
- Proactively identify tasks and workflows that can be automated or accelerated through AI tools and bring forward proposals to implement them
- Build and maintain lightweight automations that reduce manual overhead for the SVP and the broader team (e.g. meeting summaries, status updates, reporting)
- Stay current on emerging AI and productivity tools and serve as an internal resource for how to apply them effectively
- Prior experience with AI tools (ChatGPT, Claude, Notion AI, Zapier, etc.) is a strong plus
What Makes You a Great Fit:
- You are located in PST or MST timezone
- You have experience in a tech or high-growth startup environment
- You have proven success supporting one or more VP or C-level executives in a dynamic, fast-moving environment
- You have hands-on program or project management experience – you know how to run a workstream, not just support one
- You are someone who is growing toward a program management career and sees this role as a meaningful step in that direction
- You operate with an extremely high sense of urgency and thrive in ambiguous, ever-changing environments
- You have experience managing internal communications, planning executive off-sites, and coordinating content for leadership and executive reviews
- You are highly organized with exceptional attention to detail and the ability to manage multiple competing priorities simultaneously
- You handle sensitive and confidential information with discretion and integrity
- You have experience working remotely and/or internationally and understand the nuances of globally distributed collaboration
- You are an excellent communicator across all channels – written, verbal, and in person – and can build strong relationships in a remote-first environment
- You are eager to leverage AI and automation tools to work smarter and are not afraid to experiment
- Highly competent with Google Workspace (Docs, Sheets, Slides, Calendar)
- BA/BS degree preferred; PMP or equivalent certification is a plus
Compensation & Rewards:
In the US, the annual compensation range for this role is $127,000 – $153,000. Actual compensation may vary based on level, experience, and skillset as assessed throughout the interview process. All of our roles include Restricted Stock Units (RSUs), giving every team member ownership in Grafana Labs’ success. We believe in shared outcomes—RSUs help us stay aligned and invested as we scale globally.
*Compensation ranges are country specific. If you are applying for this role from a different location than listed above, your recruiter will discuss your specific market’s defined pay range & benefits at the beginning of the process.
Why You’ll Thrive at Grafana Labs:
- 100% Remote, Global Culture – As a remote-only company, we bring together talent from around the world, united by a culture of collaboration and shared purpose.
- Scaling Organization – Tackle meaningful work in a high-growth, ever-evolving environment.
- Transparent Communication – Expect open decision-making and regular company-wide updates.
- Innovation-Driven – Autonomy and support to ship great work and try new things.
- Open Source Roots – Built on community-driven values that shape how we work.
- Empowered Teams – High trust, low ego culture that values outcomes over optics.
- Career Growth Pathways – Defined opportunities to grow and develop your career.
- Approachable Leadership – Transparent execs who are involved, visible, and human.
- Passionate People – Join a team of smart, supportive folks who care deeply about what they do.
- In-Person onboarding – We want you to thrive from day 1 with your fellow new ‘Grafanistas’ to learn all about what we do and how we do it.
- Balance is Key – We operate a global annual leave policy of 30 days per annum. 3 days of your annual leave entitlement are reserved for Grafana Shutdown Days to allow the team to really disconnect. *We will comply with local legislation where applicable.
Equal Opportunity Employer: Grafana Labs is an equal opportunities employer. We welcome applications from everyone regardless of race, colour, nationality, origin, caste, sex, gender reassignment identity or expression, sexual orientation, age, religion or belief, disability, veteran status, genetic information, pregnancy, maternity, marital, family or carer status, or any other characteristic which is protected by local law. We believe that equality and diversity build a strong organisation, and we work hard to ensure that is the foundation of our organisation as we grow.
Grafana Labs may utilize AI tools in its recruitment process to assist in matching information provided in CVs to job postings. The recruitment team will continue to review inbound CVs manually to identify alignment with current openings.
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