Senior Proposal Coordinator

Remote from: USA
Salary, yearly, USD: 70,000 - 90,000
Department: Business Development
Employment type: Full Time,
Job posted: 17 Jul 2026
Apply before: 17 Aug 2026
Experience level: Senior
Views / Applies: 44 / 4

Building trust for a safer and sustainable world

Civil Engineering
1953

AI Summary

SOCOTEC, a niche consulting firm in architecture, engineering, and construction, is seeking a Senior Proposal Coordinator for their Irvine, CA office. The role involves preparing marketing documents, qualifications proposals, and SF330s in response to RFPs. Candidates need 5+ years of A/E/C proposal experience and proficiency in Adobe Creative Suite and Microsoft Office. This full-time in-office position offers a salary range of $70,000-$90,000 annually with potential hybrid flexibility. SOCOTEC provides competitive benefits and a collaborative work environment focused on high-performance buildings.

Role DNA

Job Complexity

Easy Hard

Pace & Pressure

Relaxed Fast-paced

Autonomy Level

Guided Full Ownership

Communication Load

Independent Highly Collaborative

AI Insight The role requires 5+ years of specialized experience in A/E/C proposal coordination and strong technical skills, but the tasks are routine and supported by a team, placing it at a moderate difficulty level.

Salary Analysis

AI Insight The offered salary of $70,000-$90,000 is competitive for a Senior Proposal Coordinator in the A/E/C industry, aligning well with market medians. The position's salary reflects the required experience and niche skills, though candidates with stronger portfolios may negotiate at the upper range.

Core Skills Required

Adobe InDesign Microsoft Office Proposal Writing RFP Response CRM Management A/E/C Industry Team Collaboration Time Management Detail-Oriented Technical Writing

Cover Letter Sample

Dear Hiring Manager,

I am writing to express my interest in the Senior Proposal Coordinator position at SOCOTEC. With over five years of experience in proposal coordination within the architecture, engineering, and construction (A/E/C) industry, I bring a proven track record of managing complex RFPs and delivering high-quality submissions on tight deadlines. My proficiency in Adobe Creative Suite (especially InDesign) and Microsoft Office, combined with my strong organizational and communication skills, align perfectly with the requirements outlined in the job description.

At my previous firm, I successfully led the proposal process for multiple high-profile projects, ensuring compliance and consistency across all deliverables. I am adept at collaborating with cross-functional teams and maintaining CRM databases to streamline marketing efforts. I thrive in fast-paced environments and am comfortable working both independently and as part of a team.

I am excited about the opportunity to contribute to SOCOTEC's reputation for excellence in high-performance buildings and specialty structures. Thank you for considering my application. I look forward to the possibility of discussing how my skills can support your marketing initiatives.

Sincerely,
[Your Name]

Sample Interview Questions

Can you describe your experience with Adobe InDesign in creating proposals? Provide an example of a complex project you managed using it.

I have used InDesign extensively to design and layout RFQ/RFP responses. For instance, at my previous job, I led a 50-page proposal for a federal project, creating custom graphics and ensuring brand consistency. I managed version control and collaborated with engineers to incorporate technical diagrams.

How do you prioritize multiple tasks when faced with overlapping deadlines?

I use a combination of project management tools like Asana and regular check-ins with the team. I break down tasks by urgency and importance, and communicate proactively with stakeholders to adjust timelines if needed. I also build buffer time for revisions.

What strategies do you use to ensure accuracy and compliance in proposal submissions?

I develop a compliance matrix early in the process to track all requirements. I review each section meticulously and have a peer review process. I also maintain a central library of boilerplate content that is updated regularly to reflect current capabilities.

Describe a time you had to collaborate with engineers or architects to gather technical content. How did you handle it?

I scheduled brief kickoff meetings to understand the project scope and technical highlights. I provided templates with clear prompts to make it easy for them to contribute. I followed up with reminders and offered to interview them if they were busy. This streamlined the content gathering.

Why are you interested in working at SOCOTEC specifically?

I am drawn to SOCOTEC's focus on high-performance buildings and sustainable design. The company's reputation for niche expertise and its Great Place to Work certification align with my values. I look forward to contributing to a team that values innovation and collaboration.

Company Description

About SOCOTEC:

SOCOTEC is a provider of niche consulting services within the architecture, engineering and construction industries focusing on high-performance buildings and specialty structures. Through an integrated, holistic approach, our professionals provide solutions for building envelope, energy efficiency, sustainability, code advisory and construction advisory projects.

SOCOTEC offers competitive salary and benefits, mentorship, training, and social activities.

SOCOTEC is proud to announce that it has been officially certified as a Great Place to Work by the renowned global authority on workplace culture, Great Place to Work®.

Job Description

W have an immediate opening for a Senior Marketing/Proposal Coordinator to work out of our Irvine, CA office and work closely with our marketing team in San Diego, CA. The successful candidate will:

Work with team members in various locations to prepare marketing documents, qualifications proposals, SF330 documents, and presentation materials in response to RFP/Qs
Engage with team on a regular basis to ensure timely submittal of deliverables
Prepare and update technical resumes and project write-ups
Help maintain the template/content library and CRM program
Assist with various other marketing-related tasks

Qualifications

RequiredTechnical Skills

Proficient in Adobe Creative Suite (professional InDesign work experience required)
Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook)
5 or more years’ experience performing similar services with A/E/C (architecture, engineering, or construction) firms (able to hit the ground running with minimal training).

Required Skills

Strong work ethic
Teamwork perspective and desire to support marketing initiatives
Ability to collaborate with internal teams and departments
Positive attitude, detail oriented, and ability to problem solve
Strong organizational and communication skills
Ability to use experience and judgment to accomplish goals and meet demanding deadlines
Comfortable working under pressure and able to handle multiple tasks
Strong grammar and creative writing skills
Ability to work independently when needed