About this role.
Motive is hiring a Senior Administrative Assistant to provide high-level support to sales executives and coordinate corporate sales events. Core responsibilities include executive calendar management, travel arrangements, expense reporting, sales-document preparation, stakeholder liaison work, and confidential-information handling. The role also owns planning and execution for internal and external events, client meetings, and sales offsites. Candidates need at least three years of relevant administrative experience, strong written Spanish and English communication, proficiency with Google Workspace and CRM-related tools, and the ability to work independently in a fast-paced setting. This is a remote US role intended for candidates in the Central Time Zone, with occasional travel required.
Role DNA
A quick view of the complexity, pace, ownership and collaboration implied by the job description.
Job Complexity
4/5Pace & Pressure
5/5Autonomy Level
4/5Communication Load
5/5Salary analysis
Estimated compensation compared with the broader US market for similar roles.
Core skills
Skills and capabilities most closely associated with this opportunity.
Sample interview questions
I first assess deadlines, business impact, and dependencies, then confirm priorities directly with the relevant executive when needed. I maintain an organized task tracker, communicate realistic timelines, and provide concise status updates so stakeholders know what is underway and what requires a decision.
I would establish a detailed project plan covering objectives, budget, attendee list, venue, travel, agenda, vendors, and contingency plans. I would centralize updates, confirm key milestones early, and keep backup options available for travel, meeting space, and catering so last-minute changes can be handled with minimal disruption.
I follow access controls, use approved systems for storing and sharing documents, verify recipients before sending sensitive material, and avoid discussing confidential matters in inappropriate settings. I also use sound judgment about what information can be shared and escalate questions promptly when confidentiality boundaries are unclear.
I have used presentation tools to create polished meeting materials, spreadsheets to organize data and track expenses or action items, and CRM platforms to locate account information and support follow-up coordination. My focus is on accuracy, consistent formatting, and making information easy for executives to use quickly.
I can communicate clearly and professionally in both English and Spanish, particularly in writing, which helps reduce misunderstandings and improves coordination with Spanish-speaking clients, partners, and colleagues. I tailor tone and detail to the audience while ensuring that important actions, timelines, and decisions are documented accurately.
Who we are:
Motive empowers the people who run physical operations with tools to make their work safer, more productive, and more profitable. For the first time ever, safety, operations and finance teams can manage their drivers, vehicles, equipment, and fleet related spend in a single system. Combined with industry leading AI, the Motive platform gives you complete visibility and control, and significantly reduces manual workloads by automating and simplifying tasks.
Motive serves nearly 100,000 customers – from Fortune 500 enterprises to small businesses – across a wide range of industries, including transportation and logistics, construction, energy, field service, manufacturing, agriculture, food and beverage, retail, and the public sector.
Visit gomotive.com to learn more.
About the Role:
We are seeking a highly organized and proactive Senior Administrative Assistant to provide high-level administrative support to our Sales Executives and manage corporate events. This role requires exceptional attention to detail, strong communication skills, and the ability to handle multiple priorities in a fast-paced environment.
The ideal candidate will be based in the Central Time Zone within the USA.
What You’ll Do:
Executive Support
- Provide administrative support to sales executives, including calendar management, travel coordination, and expense reporting.
- Prepare reports and sales documents using PowerPoint, Excel, and CRM tools.
- Act as a liaison between executives, clients, and internal teams, ensuring smooth communication.
- Manage confidential information with discretion and professionalism
- Handle multiple tasks simultaneously
Event Planning & Coordination
- Plan and execute internal & external sales events, client meetings, and sales offsites.
- Ensure seamless execution of events, handling last-minute changes and troubleshooting as needed.
What We’re Looking For:
- Experience: 3+ years as an Senior Administrative Assistant, preferably supporting sales executives or in a fast-paced corporate environment.
- Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred.
- Bilingual fluency in Spanish, with a strong emphasis on written communication, is required
- Skills:
- Strong organizational and time-management abilities.
- Excellent verbal and written communication skills.
- Proficiency in Google Suite, and CRM software (e.g., Slack, Coupa, Navan).
- Event planning and project management experience.
- Ability to multitask, prioritize, and work independently with minimal supervision.
- Discretion in handling sensitive business information.
- Ability to travel a few times a year.
Pay Transparency
Your compensation may be based on several factors, including education, work experience, and certifications. For certain roles, total compensation may include restricted stock units. Motive offers benefits including health, pharmacy, optical and dental care benefits, paid time off, sick time off, short term and long term disability coverage, life insurance as well as 401k contribution (all benefits are subject to eligibility requirements). Learn more about our benefits by visiting Motive Perks & Benefits.
The compensation range for this position will depend on where you reside. For this role, the compensation range is:
United States
$69,000—$95,000 USD
Creating a diverse and inclusive workplace is one of Motive’s core values. We are an equal opportunity employer and welcome people of different backgrounds, experiences, abilities and perspectives.
Please review our Candidate Privacy Notice here.
UK Candidate Privacy Notice here.
The applicant must be authorized to receive and access those commodities and technologies controlled under U.S. Export Administration Regulations. It is Motive’s policy to require that employees be authorized to receive access to Motive products and technology.
All job postings are for existing vacancies. Please note; some interviews or new-hire training sessions may be held in person at one of our global offices.
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