1. Home
  2. Tools
  3. HR email templates
  4. General
  5. Employee attendance policy

This adaptable employee attendance policy template is designed for customization to fit your organization’s specific needs and requirements. It serves as a foundation for establishing your company’s HR Policies and Procedures pertaining to employee attendance. In addition to helping maintain consistency and fairness, this template can aid your company in staying compliant with relevant rules and regulations. Use this example as a starting point for creating your own unique employee attendance policy!

What is the purpose of an employee attendance policy?

An employee attendance policy is essential for smooth and productive operations in a company. The policy’s main purposes are:

  • To set clear expectations for employee attendance, punctuality, and reporting of absences.
  • To ensure fairness and consistency in dealing with attendance issues across the company.
  • To provide a structured process for addressing and resolving attendance problems.
  • To help maintain high levels of productivity by reducing absenteeism and tardiness.
  • To ensure compliance with employment laws and regulations related to leave, time off, and working hours.

Example of Employee Attendance Policy Template

[Company Name] Employee Attendance Policy

I. Policy Overview

At [Company Name], regular attendance and punctuality are vital to our operations and the success of our team. This policy outlines our expectations and procedures concerning employee attendance and reporting of absences.

II. Attendance Expectations

Employees are expected to be at their work station ready to work at the start of their scheduled shift and to remain at work for their entire shift, excluding break periods.

III. Reporting Absences

If you will be late or absent, notify your direct supervisor as soon as possible, but no later than one hour before your scheduled start time.

IV. Unexcused Absences

An unexcused absence is any absence from work that has not been approved or for which the employee has not provided adequate notification. Consequences for unexcused absences will be dealt with according to our progressive disciplinary process.

V. Excessive Absenteeism

Excessive absenteeism, whether excused or not, may lead to disciplinary action up to and including termination of employment.

VI. Leave Requests

Requests for time off should be submitted in accordance with our company’s leave policy.

VII. Compliance with Laws

This policy will be administered in compliance with all applicable laws and regulations.

Should you have any questions about this policy, please contact Human Resources.

This policy may be revised at the discretion of the company.

[Your Name] [Your Position]

Thanks for your feedback

How to use this email template?

Use the above email template as your guide, but make sure you insert all the needed information and customize it to fit your own needs.

Looking for more HR templates and samples?

Check out our collection of HR email templates.


Looking for remote employees to work?

Jobicy is helping companies of all sizes power their business with remote workers.

Start Hiring