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  5. Email respond to open job application – no vacancies

This specific template is designed to help employers and HR professionals communicate efficiently and empathetically with prospective job applicants when there are no current openings suitable for their qualifications.

Finding the right words to deliver disappointing news can be a challenge, particularly when dealing with potential employees who have shown interest in your company. The purpose of this template is to maintain a respectful and positive engagement with the applicants, even if you are unable to offer them a position at the present time.

This template provides a structured approach to respond to open job applications when no vacancies exist. It ensures that the applicant is thanked for their time and interest, made aware of the current situation, and encouraged to stay connected for future opportunities.

By utilizing this template, you can ensure a consistent and professional response, maintain your company’s reputation, and potentially secure a good candidate for future roles. Whether you’re a small business owner, a manager, or an HR professional, this template can be a valuable tool for improving your communication process with potential employees.

Email template to respond to open applications – no vacancies

Dear [Applicant’s Name],

Thank you very much for your interest in working with us at [Company Name] and for taking the time to submit your application for [Job Role].

We appreciate the time and effort you’ve invested in your application. After reviewing your materials, we’re impressed by your skills and qualifications. However, we regret to inform you that at present, we do not have any vacancies available that would suit your profile.

While we aren’t able to offer you a position at this time, we would like to keep your application on file for future reference. Should a position that matches your qualifications become available, we will not hesitate to get in touch.

Additionally, we encourage you to regularly check our careers page or follow us on our social media platforms for any job updates. Our company continues to grow, and we often have new opportunities arising.

Thank you again for considering [Company Name] as a prospective employer. We truly appreciate your interest in our company, and we hope to have the opportunity to consider you for a position in the future.

Best regards,

[Your Name]
[Your Position]
[Company Name]

Email respond to open job application – Version 2

Dear [Applicant’s Name],

Thank you for expressing your interest in [Company Name] and for taking the time to submit your application for [Job Role]. We value your interest in our organization and appreciate the time and effort you’ve put into your application.

After careful review of your qualifications, we regret to inform you that currently, we do not have any open roles that would be a good match for your skills and experiences.

Despite this, we were impressed with your background and we would like to keep your application on file for future reference. In the event that a position opens up which aligns with your qualifications, we would be more than happy to reach back out to you.

In the meantime, we encourage you to regularly check our careers page and to follow us on our social media platforms for any job updates. As our company continues to evolve and grow, new opportunities may arise that might be of interest to you.

We sincerely appreciate your interest in our company and the initiative you’ve shown in your application. We hope to have the opportunity to consider you for a position in the future.

Thank you once again for considering [Company Name] as a potential employer. We wish you all the best in your job search.

Best regards,

[Your Name]
[Your Position]
[Company Name]

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How to use this email template?

Use the above email template as your guide, but make sure you insert all the needed information and customize it to fit your own needs.

Looking for more HR templates and samples?

Check out our collection of HR email templates.

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