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Rescheduling interviews is a common part of the hiring process. When you need to reschedule an interview, it is important to be professional and respectful to the candidate. You should also be clear about the reason for the reschedule and suggest a new date and time that works for both of you.

Here is a sample reschedule interview email template that you can use:

Subject: Rescheduling interview for the [Job Title] position

Hi [Candidate Name],

I hope this email finds you well.

I am writing to you today to reschedule our interview for the [Job Title] position that we had arranged for [date and time].

I apologize for any inconvenience this may cause. Unfortunately, our hiring manager [Hiring Manager’s name] will be out of the office on that day due to unexpected family obligations.

Would you be available to reschedule for [new date and time]? If not, please let me know what times work best for you.

Thank you for your understanding.

Sincerely, [Your name]

You can customize this template to fit your specific needs. For example, you can include more details about the reason for the reschedule or you can suggest multiple dates and times.

Here are some additional tips for writing a reschedule interview email:

  • Be clear and concise. State the reason for the reschedule and the new date and time in the first few sentences of the email.
  • Be apologetic. Express your apologies for any inconvenience the reschedule may cause.
  • Be flexible. Be open to the candidate’s suggestions for new dates and times.
  • Be prompt. Send the reschedule email as soon as possible after you know that the interview needs to be rescheduled.

By following these tips, you can write a reschedule interview email that is professional, respectful, and clear.

Thanks for your feedback

How to use this email template?

Use the above email template as your guide, but make sure you insert all the needed information and customize it to fit your own needs.

Looking for more HR templates and samples?

Check out our collection of HR email templates.


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