Use this job interview reminder email template to refresh candidates’ memory about a scheduled meeting or give them important information before their interview.
This email serves as a convenient tool to jog candidates’ memory about critical details such as:
- The precise date and time of the interview, especially beneficial if it was booked a few weeks in advance
- The need to bring their identification or other documents, like a portfolio or assessment material, to the interview
- Your office location, including comprehensive directions to reach there
- Necessary login information if the interview is being conducted via a video platform
Sending out such reminder emails prior to the interview can significantly enhance the candidate experience. It shows your proactive approach and commitment to providing all the necessary details to ensure that candidates arrive fully prepared for their interview. Candidates are likely to value this extra effort on your part, creating a positive impression of your organization.
Interview reminder email template: Example 1 (in-person interview)
Dear [Candidate’s Name],
We hope this email finds you well. We’re looking forward to meeting you for the scheduled interview regarding the [Job Title] position at [Company Name].
This email serves as a friendly reminder of our upcoming in-person interview:
Date: [Interview Date] Time: [Interview Time] Location: [Company Address]
Please bring a copy of your resume and any other materials you feel may be relevant. When you arrive at [Company Address], please check in at the front desk, and they will guide you to the meeting room.
In accordance with our COVID-19 safety measures, we kindly request that you wear a mask for the duration of your visit. If you have any symptoms or have been in contact with anyone who has tested positive in the past 14 days, please let us know as soon as possible so we can arrange an online interview instead.
We’re excited about the possibility of having you join our team and look forward to discussing your qualifications for the [Job Title] position. If you have any questions or if there are any changes to your availability, please feel free to reach out to us at your earliest convenience.
Thank you and we look forward to meeting you soon.
Best regards,
[Your Name] [Your Position]
Interview reminder email template: Example 2 (video interview)
Dear [Candidate’s Name],
We hope you are doing well. This email is a friendly reminder about your upcoming video interview for the [Job Title] position at [Company Name].
Here are the details of the interview:
Date: [Interview Date] Time: [Interview Time] Platform: [Interview Platform, e.g., Zoom, Google Meet]
A link to the video conference is included below:
[Video Conference Link]
For the best possible interview experience, we recommend that you:
- Test your internet connection and ensure your camera and microphone are working properly before the interview
- Find a quiet, well-lit space to set up your device for the interview
- Prepare any materials you’d like to discuss or share during the interview
Please be ready to join the video conference a few minutes early so we can start the interview on time. If you encounter any technical difficulties, please let us know as soon as possible.
We are excited about the possibility of you joining our team and are eager to discuss your qualifications for the [Job Title] position. If you have any questions or need to adjust your availability, please don’t hesitate to contact us.
Thank you and we look forward to speaking with you soon.
Best regards,
[Your Name] [Your Position]
