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When a candidate doesn’t show up for an interview, it can be frustrating and disappointing. However, there are many reasons why this might happen. Sometimes, candidates simply forget about the interview or have a last-minute emergency. Other times, they may not be interested in the position anymore.

If a candidate doesn’t show up for an interview without letting you know beforehand, it’s a good idea to send them an email to follow up. This will give you a chance to learn what happened and see if they’re still interested in the position.

In your email, you should be professional and respectful, but you should also be direct. Ask the candidate why they didn’t show up for the interview and if they’re still interested in the position. If they are, you can then reschedule the interview.

If the candidate is not interested in the position, you can thank them for their time and wish them luck in their job search.

Interview no-show email template

Hi [Candidate Name],

I hope this email finds you well.

I’m writing to you today to follow up on our scheduled interview for the [Job Title] position at [Company Name].

No-show email:

I was a bit surprised to see that you didn’t show up for our interview today. I understand that things happen, but I would have appreciated a heads up if you were unable to make it.

I’m still interested in learning more about your qualifications for this position, so if you’re still interested, please let me know and we can reschedule the interview.

In the meantime, I wish you all the best in your job search.

Sincerely, [Your Name]

Here are some tips for writing an interview no-show email:

  • Be professional and respectful. Even though the candidate didn’t show up for the interview, it’s important to be professional and respectful in your email.
  • Explain why you’re writing. In the first part of the email, explain why you’re writing and why you’re surprised that the candidate didn’t show up for the interview.
  • Ask if the candidate is still interested. If the candidate is still interested in the position, ask them if they would like to reschedule the interview.
  • Wish the candidate well. In the closing of the email, wish the candidate well in their job search.

Thanks for your feedback

How to use this email template?

Use the above email template as your guide, but make sure you insert all the needed information and customize it to fit your own needs.

Looking for more HR templates and samples?

Check out our collection of HR email templates.

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