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Timely communication is especially important when it comes to successful candidates. Their experience with your hiring process may influence their decision to accept your job offer, if you decide to hire them.

Here is a post-interview email template that you can send to successful candidates to let them know they have moved on to the next hiring stage:

Hi [Candidate Name],

I hope this email finds you well.

I’m writing to you today to let you know that we’ve made a decision regarding the [Job Title] position. We’re very happy to say that we’ve decided to offer you the job!

We were very impressed with your qualifications and experience, and we were particularly impressed with your [specific skill or strength that the candidate demonstrated in the interview]. We believe that you would be a great asset to our team, and we’re excited to have you on board.

We’ll be sending you a formal offer letter in the next few days, but I wanted to reach out to you first to congratulate you on your success.

We’re looking forward to hearing from you soon.

Sincerely, [Your Name]

Here are some tips for writing an email to a successful candidate after an interview:

  • Start by congratulating the candidate on their success. This will show the candidate that you’re excited to have them join your team.
  • Restate the position that the candidate has been offered. This will help the candidate stay organized and track their progress in the hiring process.
  • Highlight the candidate’s qualifications and experience that made them a good fit for the position. This will show the candidate that you’ve been paying attention to their application and interview.
  • Express your excitement to have the candidate join your team. This will show the candidate that you’re genuinely interested in working with them.
  • Include a call to action. This could be asking the candidate to sign the offer letter, or it could be asking them to contact you with any questions they may have.

Thanks for your feedback

How to use this email template?

Use the above email template as your guide, but make sure you insert all the needed information and customize it to fit your own needs.

Looking for more HR templates and samples?

Check out our collection of HR email templates.


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