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This Employment Termination Letter Sample can be used in cases of termination of employment due to unacceptable behavior. You can use it as reference to compose your own version.

Mr/Ms [employee’s name],

We regret to inform you that we are terminating your employment with immediate effect. We reached this decision after we completed all appropriate steps of the company’s disciplinary process. This decision was necessary because you [repeatedly violated our anti-harassment policy.]

All rules governing our operations are extremely important. Failing to abide by our employment terms and company policies is a risk to our business and to your colleagues. We have an obligation to take appropriate action.

Upon termination, all benefits associated with your position will no longer be valid. Please return [state all property that must be returned: company car, computer etc.] until [date] to the Human Resources office.

Keep in mind that you are bound by our confidentiality policy. Any information that you received in the course of your work, regarding our customers, company, partners etc. must not be disclosed to any other party. Such information must also be deleted from all your personal devices. In addition, you have signed a [example: non-solicitation clause] as part of your employment contract. This binds you until the date specified.

You are entitled to your salary up until the termination date. You are also entitled to [state any other compensation or details for payment or benefits].

This decision is non-reversible. We advise you to read our disciplinary action policy carefully. If you would like copies of documentation relating to the process, the Human Resources department remains at your disposal for up to [three] working days after your last day of employment. Please keep in mind that the company has a right to refuse a reference if asked.

Yours,

Disclaimer: This Sample Employment Termination Letter Template is meant to provide general guidelines and should be used as a reference. It may not take into account all relevant local, state or federal laws and does not constitute a legal document. Neither the author nor Jobicy will assume any legal liability that may arise from the use of this letter. Where necessary, seek qualified counsel before sending.

How to use this email template?

Use the above email template as your guide, but make sure you insert all the needed information and customize it to fit your own needs.

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